FAQ - Hiring Freeze

“Positions funded by contracts and grants” refers to the funding source, not the type of appointment, and those positions that are fully grant or contract funded are not subject to the freeze. Employment contract positions are temporary appointments of various types covered by the freeze. However, contract extensions are not subject to the freeze and do not need to be resubmitted for approval.

Departments should put the position into E-Recruit and in the “Comments Box” state that the exception to proceed to hire has been approved by the Dean or VC, and state the date of the approval.

HR will send a monthly list to them of all posted requisitions.

Current postings are cancelled centrally. As soon as Human Resources cancels the posting, all applicants will receive a message communicating that the position has been withdrawn. Units are urged to use care in considering cancellations so that applicants do not receive this message in error.

The hiring freeze will continue until further notice.

Short term appointments are not intended to be included in the freeze. For example, these include backfilling behind a career employee on leave for a few months, or per diem appointments that typically last a very short time. If the appointments are for less than 6 months, and will not recur, they are excluded from this freeze.

That will depend on the individual Dean or VC. However, all parties recognize the importance of meeting business needs, especially those that are urgent.

Requests for a waiver of recruitment should be sent to the appropriate VC or Dean, with full justification. The Dean or VC will evaluate the justification and decide which requests to approve. The Dean or VC will notify the department of his or her final decision. After the request to fill the position has been approved, if the department then wants to request a waiver of recruitment to fill the position, the waiver can be sent forward to the Assistant Vice Chancellor-Human Resources per the current policy. The department should include in its justification confirmation of the Dean's or VC’s approval to fill the position.

If the work required the level of expertise of a career employee, it is not work that can or should be reassigned to student assistants. While we highly value the contributions of our student workers they are not a substitute for our permanent workforce.