Layoff Letter Checklist

Printable version: Layoff Letter Checklist  (PDF)

Before sending a notice of layoff to an employee, make sure you have included these items (check union contracts or personnel policies to determine differing requirements). Sample letters are included in this packet of information for several bargaining units; for others, please review the appropriate bargaining agreement.

______ Reason for the layoff

______ Employee classification and title code

______ Date layoff begins

______ Recall and preferential rehire rights

______ Contacting department benefits counselor

______ A scheduled appointment with a Senior Recruiter (date / time)

______ What to bring to the appointment with Employment Services

______ Preferential rehire rights activated at the time of appointment with Senior Recruiter

______ Date preferential rehire rights are effective

______ Employee appeal rights

______ Department signature

______ Attachments:

• Proof of service
• Unemployment Insurance letter
• EDD Unemployment Insurance Booklet  (PDF)

______ Copies to:

• Employee Relations Consultant
• Senior Recruiter
• Benefits Manager
• Department Personnel File
• Others as appropriate