FAQ - Access and Privacy
The University of California Police Department (UCPD) will maintain the results of criminal background checks. If there are no criminal convictions, UCPD will notify the department to complete the personnel transaction (e.g., hire). The original report will remain in the Police Department. If there are criminal convictions, the UCPD will notify the Criminal Background Check Review Committee, which will review the results and make final determinations regarding the suitability of subjects for specific positions. In accordance with California law AB655, the UCPD will also provide a summary of the criminal background check to the subject of the investigation, regardless of the results.
UCPD conducts criminal background checks under the supervision of the Chief of Police. The UCPD will serve as the Office of Record for all criminal background check results and will maintain confidentiality. Departments will not receive any details of a criminal background check, only a notification of whether the background check has revealed any criminal convictions. UC policy and state and federal laws recognize a subject's right to privacy and prohibit campus employees and others from seeking out, using, or disclosing personal information except within the scope of their assigned duties.
The UCPD will keep the criminal background check results on file at their office indefinitely or until they are notified by a department that an individual has left campus employment. When an employee leaves the campus and is not expected to return, departments can send an email to UCPD notifying them that the individual has left University employment. The UCPD Records Unit will destroy records after an employee leaves and notify DOJ to discontinue the updates. Departments can send the email to this UCPD address: fingerprints@lists.berkeley.edu.
Criminal background check information should not be kept in an individual's personnel file. For current employees, this information should be kept in a separate file. For applicants who are hired, criminal background check information should be kept in the recruitment file for that position. If someone is not hired, it is ok to keep all of the information in one file. Visit the following HR web site for other questions and answers about staff employee personnel files including a list of items that do not belong in the personnel files of an employee: Personnel Files.
UCPD conducts criminal background checks under the supervision of the Chief of Police. The UCPD will serve as the Office of Record for all criminal background check results and will maintain confidentiality. Departments will not receive any details of a criminal background check, only a notification of whether the background check has revealed any criminal convictions. UC policy and state and federal laws recognize a subject's right to privacy and prohibit campus employees and others from seeking out, using, or disclosing personal information except within the scope of their assigned duties.
The University of California Police Department (UCPD) will maintain the results of criminal background checks. If there are no criminal convictions, UCPD will notify the department to complete the personnel transaction (e.g., hire). The original report will remain in the Police Department. If there are criminal convictions, the UCPD will notify the Criminal Background Check Review Committee, which will review the results and make final determinations regarding the suitability of subjects for specific positions. In accordance with California law AB655, the UCPD will also provide a summary of the criminal background check to the subject of the investigation, regardless of the results.