Glossary

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HCM	Human Capital Management: software application for tracking and reporting on Workforce Admin and employee data
Health Care Provider	Under federal regulations, a doctor of medicine or osteopathy, podiatrist, dentist, chiropractor, clinical psychologist, optometrist, nurse practitioner, nurse-midwife, or a clinical social worker who is authorized to practice by the state and performing within the scope of their practice as defined by state law, or a Christian Science practitioner. A health care provider also is any provider from whom the University or the employee's group health plan will accept medical certification to substantiate a claim for benefits.
HR	Human Resources at UC Berkeley
Human Resources Information System (HRIS)	An automated database for collecting and managing information about employees, volunteers, and other types of employees of an organization. UC Berkeley's Human Resources system is referred to as the "Human Capital Management," or "HCM."
In Loco Parentis	Describes those with day-to-day responsibilities to care for and financially support a child who is other than biological, adopted, foster, step or legal ward.
Incapacity	The inability to work, attend school or perform other daily activities due to the serious health condition, treatment or recovery.
Inclusive Recruitment	Efforts in recruitment to attract all qualified applicants, including those from identified underutilized groups, such as mailings to minority organizations.
Inclusiveness	A respectful way of creating value from the differences of all members of our community, in order to leverage talent and foster both individual and organizational excellence.
Inpatient Care	An overnight stay (other than in the emergency room) in a hospital, hospice, or residential medical care facility.
Intermittent Leave	Leave taken in separate periods of time due to a single illness or injury as determined by the health care provider of the individual, rather than for one continuous period of time. Leave may include periods from a quarter hour to several weeks. Examples of intermittent leave would include leave taken on an occasional basis for medical appointments, or leave taken several days at a time spread over a period of six months, such as for chemotherapy.
Interview Data Form (IDF)	A mandatory form used in all interview and selection actions. For details, see Interview Data Form.
IS&T	Information Systems and Technology: Berkeley administrative department that provides campuswide computing, communication, and technology services. IS&T is responsible for the technical environment upon which HCM will rest
Job Category (also referred to as Category)	This defines the type of work performed, as opposed to the occupation or subject matter. The three categories in UC Berkeley's job structure are: 1) operational & technical, 2) professional, 3) supervisory & managerial. Refer to Job Structure Layout.
Job Description	A summary of the key responsibilities of a job, for a specific employee or group of employees. It includes the general nature of the work performed, the level of the work performed, the skills and knowledge required for competent performance of the job and other elements. A job description describes and focuses on the job itself and not on any specific individual who might fill the job.
Job Description	A summary of the key responsibilities of a job, for a specific employee or group of employees. It includes the general nature of the work performed, the level of the work performed, the skills and knowledge required for competent performance of the job and other elements. A job description describes and focuses on the job itself and not on any specific individual who might fill the job.
Job Description Template	A job standard that is downloaded into a Microsoft Word document, which can then be customized for an individual job description.
Job Family (also referred to as Family)	A more specific occupational area within a job field. In a job family, the same or relatively similar work is performed, a similar skill set is required, and it is possible to move within the family with minimal training. For example, in UC Berkeley's job structure, Purchasing is a family within the Finance field. Refer to Job Structure Layout.
Job Family Description	A description of the functions and activities that commonly occur at all levels of a specific occupation.
Job Field (also referred to as Field)	A group of job families that involve work in the same general occupation. These jobs have related knowledge requirements, skill sets, and abilities. Finance and General Services are examples of fields in UC Berkeley's job structure. Refer to Job Structure Layout.
Job Group	Job groups are the basic building blocks for developing availability proportions and conducting the utilization analysis. Each job title is grouped with other titles, using such criteria as similar job content, wage rates, and opportunities for advancement.
Job Level (also referred to as Level)	The amount of responsibility, impact, and scope that a job has within a category. UC Berkeley has determined the appropriate number of levels within each job family by looking at market survey data and working with subject matter experts for that family and field. For example, in the Buyer family the Professional job category has five levels with Level 5 being the most complex in scope. Refer to Job Structure Layout.
Job Mapping (also referred to as Mapping)	The process of determining the accurate job field, job family, job category, and job level of a position.
Job Market (also referred to as Labor Market)	Identifies and defines a combination of the following factors: geography (local, regional, national, international); industry; education, experience and licensing certification required; and function or occupation. In the job structure, average salaries for a given job in the job market are compared to UC Berkeley jobs.
Job Standard	A description of the scope, key responsibilities, and knowledge and skill requirements of a specific job level within a family. In UC Berkeley's job structure, jobs with similar duties will share a common job standard. View a sample job standard.
Job Structure	Defines how job fields, job families, job categories and job levels are organized. Refer to Job Structure Layout.
LDAP	Lightweight Directory Access Protocol: network security protocol widely used on campus
Limited Positions	Limited positions are those established at 50% to 100% time for less than one year or indefinite positions at less than 50% time.
Minorities	The term “minorities” as used in affirmative action refers to four ethnic minority groups: American Indians, Asians, Blacks, and Hispanics.
Non-Exempt Employee	A employee who, based on duties performed and manner of compensation, is subject to all FLSA provisions. Because of hourly pay practices, an employee appointed to a per diem position shall be treated as a non-exempt employee subject to FLSA minimum wage and overtime provisions. A non-exempt employee is required to account for time worked on an hourly and fractional hourly basis and is to be compensated for qualified overtime hours at the premium (time-and-one-half) rate. Non-exempt titles are identified in title and pay plans.
Non-Represented Employee	An employee in a job for which terms and conditions of employment are not bargained by a union, and instead are covered by UC policies.
OPTRS	Online Positive Time Reporting System: subsystem of PPS used for reporting positive time and vacation and sick leave accrual/usage
Parent	The biological, foster or adoptive parent, a stepparent or a legal guardian of an employee or an individual who stands or stood in loco parentis to an employee when the employee was a child. Parent does not include “parent-in-law.”
Personnel Policies	Non-represented Employees. There is one set of personnel policies - Personnel Policies for Staff Members (PPSM) - for non-represented career staff employees in the following groups: Management/Senior Professionals (MSP). This group is composed of managers and senior professionals who provide leadership and professional expertise at the highest levels to major University units, programs, or fields of work, and are accountable for their areas of responsibility. Positions at this level are responsible for identifying objectives, formulating strategy, directing programs, managing resources, and functioning effectively with a high degree of autonomy. Professional and Support Staff (PSS). This group is composed of professional and support staff who provide administrative, professional, technical, and operational support through independent judgment, analytical skill, and professional or technical expertise, or are responsible for providing clerical, administrative, technical, service, and maintenance support for University departments, programs, and fields of work. All non-represented positions will continue to be governed by PPSM. Positions will be assigned to either the MSP program or the PSS program based upon the body of work and the level of the job.
Personnel Program	See Personnel Policies and Represented Employee.
Physical, Environmental, and Mental Demands (PEM)	A form used in the recruitment of all new and significantly changed positions to identify the physical, environmental, and mental requirements of the position. See Physical, Environmental, and Mental Demands (PEM) Form (Word) for details.
PIA	PeopleSoft Internet Architecture: technical architecture used by PeopleSoft in its web-based applications