Glossary

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PRT	Position Resource Tracking: module of BIBS used to track permanently budgeted positions
Proposition 209	Also known as the California Civil Rights Initiative, Proposition 209 is a California ballot proposition which, upon approval in November 1996, amended the state constitution to prohibit public institutions from considering race, sex, or ethnicity, except where “strictly necessary” to maintain eligibility for federal funding. The University is required to comply with federal affirmative action requirements in order to remain eligible for funding as a federal contractor. Under federal guidelines, the use of race or gender as a “plus” factor in making employment decisions is permitted, but not required. Therefore, the use of race or gender as a “plus” factor is no longer a part of the University’s affirmative action plan. However, federal enforcement agencies have determined that race and gender recruitment efforts are “strictly necessary” components of an effective affirmative action plan. Therefore, the University continues to conduct inclusive recruitment and outreach in job groups where there is underutilization.
Pregnancy Disability Leave (PDL)	The California Fair Employment and Housing Act provides up to four months (88 work days) leave during the time a woman is actually disabled and unable to perform her job due to pregnancy, childbirth, or related medical conditions. Upon the documented advice of her health care provider, a pregnant employee may request temporary reassignment to a less strenuous or hazardous position. If the employer can reasonably accommodate such a request, it must be granted.
Preferential Rehire	Rights accorded to laid-off employees providing first consideration for jobs for which they are qualified. See Personnel Policies and Contracts as well as Special Placement Consideration for details.
PPSM	Personnel Policies for Staff Members: the policies that cover employees who are not exclusively represented by a union
PPS	Personnel Payroll System: payroll system used by UC campuses, designed and updated by the Office of the President. PPS holds payroll, benefits data, and leave accrual
Placement Goal	See Goal.
PIA	PeopleSoft Internet Architecture: technical architecture used by PeopleSoft in its web-based applications
Physical, Environmental, and Mental Demands (PEM)	A form used in the recruitment of all new and significantly changed positions to identify the physical, environmental, and mental requirements of the position. See Physical, Environmental, and Mental Demands (PEM) Form (Word) for details.
Personnel Program	See Personnel Policies and Represented Employee.
Personnel Policies	Non-represented Employees. There is one set of personnel policies - Personnel Policies for Staff Members (PPSM) - for non-represented career staff employees in the following groups: Management/Senior Professionals (MSP). This group is composed of managers and senior professionals who provide leadership and professional expertise at the highest levels to major University units, programs, or fields of work, and are accountable for their areas of responsibility. Positions at this level are responsible for identifying objectives, formulating strategy, directing programs, managing resources, and functioning effectively with a high degree of autonomy. Professional and Support Staff (PSS). This group is composed of professional and support staff who provide administrative, professional, technical, and operational support through independent judgment, analytical skill, and professional or technical expertise, or are responsible for providing clerical, administrative, technical, service, and maintenance support for University departments, programs, and fields of work. All non-represented positions will continue to be governed by PPSM. Positions will be assigned to either the MSP program or the PSS program based upon the body of work and the level of the job.
Parent	The biological, foster or adoptive parent, a stepparent or a legal guardian of an employee or an individual who stands or stood in loco parentis to an employee when the employee was a child. Parent does not include “parent-in-law.”