Managers, Supervisors and HR Professionals

Guide to Managing Human Resources

Section One: Hiring a new employee

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Hiring Process Checklist

	Obtain authority to recruit for and fill position with your departmental guidelines. (Note: During hiring freeze additional approvals will be required.)
	Produce new Job Description or update old Job Description, as appropriate. If position is sensitive and requires a background check, state it in the job description in eRecruit. Then check the Background Check Required checkbox on the eRecruit job listing.
	Determine selection criteria.
	Post the job in the eRecruit system and complete Physical, Environmental, and Mental Demands (PEM) form. Keep the form in your recruitment file.
	Note on eRecruit any control unit placement goals or campus goals for the position, and consult a recruiter for targeted advertisement options.
	Contact your recruiter for additional recruitment support or strategies.
	Select interview committee to review selection criteria.
	Develop standardized interview questions.
	Review all candidate resumes and determine appropriate status in eRecruit for each applicant.
	Determine applicants for interview and select interview status in eRecruit.
	Arrange for interview space, contact applicants, and establish interviewing schedule.
	Conduct interviews and determine top candidate(s). (Document interview results in eRecruit.)
	Check references. If internal employee, review personnel file.
	Obtain salary approval, if needed, and process the offer in eRecruit.
	Offer position. Send letter to applicant confirming offer.
	Arrange a pre-employment drug and alcohol test for the successful applicant for a safety-sensitive position involving operation of a commercial motor vehicle. (See Appendix E, Drug and Alcohol Testing Information Summary.)
	Arrange a background check if the position has been designated “sensitive.” (See Completing the Job Posting in Chapter One-Employment) Background check policy: http://hrweb.berkeley.edu/policy/bgcheckfaq.htm, Background check procedures: http://hrweb.berkeley.edu/policy/bgchecktools.htm, UCPD Website: http://police.berkeley.edu/)
	Notify interviewed applicants not selected.
	Complete the recruitment process in eRecruit and hire the applicant in HRMS. Auto-replies to non-selected candidates will be sent automatically when the process is completed correctly in HRMS.
	Complete and retain the Interview Data Form (IDF) in your department files, along with the selection criteria, interview questions, and assessment of all candidates' qualifications. Schedule the employee for New Employee Orientation class.