Interview Data Form (IDF)
The Interview Data Form (in PDF or Word format) documents your interview and selection process. Attaching the selection criteria and interview questions is critical because the information in the criteria is used if a hiring decision is challenged or an inquiry is filed.
Complete the IDF for all hires as instructed on the form. Identify the selected candidate. Your reasons for selection and non-selection must relate each applicant's skills, knowledge, and abilities to the job-related selection criteria. Do not compare candidates to one another. Targeted recruitment efforts should be documented on this form.
Federal guidelines require that the IDF and any related documents be retained in the hiring department for three years in the recruitment file for the open position.