Records Retention

Generally, departments should maintain personnel files until five years after an individual separates from University employment except in cases of disability, retirement or disciplinary action in which case documents are retained until the individual reaches age 70. The five year guideline is interpreted to mean that documents will be destroyed five years after the end of the fiscal year in which they are produced.

Timely destruction of records will provide departments with space for new documents. Please consult the University's Records Management Disposition Schedule to determine specific retention requirements for records kept in personnel files. The schedule is accessible as record number http://ucop.edu/recordsretention/search01.php.