HCM: Getting Started
HCM Hours of availability: 7:00 a.m. to 6:00 p.m.
At UC Berkeley, HCM has three components:
- Workforce Administration (WFA): the personnel action component. WFA serves as a single system for recording and updating personnel information and actions of Berkeley employees, including faculty, staff, non-senate academic employees, undergraduate student employees, graduate student employees, post-doctoral fellows, and visiting scholars. Certain affiliated non-employees, such as volunteers, consultants, and non-paid visiting scholars, are also included in this management system.
- Talent Acquisition Manager (TAM): the recruiting component. TAM allows departments to review applicants and serves as the system of record for staff recruitments.
- Case Tracking: Case Tracking allows departments a means to track tenure, faculty events, and histories.
The system has been distributed to the campus, with access based on the user's roles and responsibilities. Some components are available to people beyond Berkeley (e.g., applicant self-service, used by people applying for jobs at UC Berkeley).
HCM and its reporting tool, HR-BAIRS, offers departments and divisions the opportunity to better manage their employee records and run reports on their HR data.
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Benefits of HCM
- Delivers accurate, timely management information to support strategic planning and Workforce Admin management.
- Permits employees to manage their own data - from phone number and home address to credentials to faculty biography and bibliography.
- Allows internal and external job applicants to view job listings and apply for positions. Recruit managers are able to submit job vacancy listings, review applicant rosters, and log the status of their recruitments.
- Integrates with UC's Payroll/Personnel System (PPS) for payroll and time-keeping functions, and with UCbencom for benefits activities. PPS will continue to be the system of record for time and pay information. Benefits continue to be recorded in UCbencom. Both PPS and UCbencom share data with HCM.
- Integrates with the Berkeley Integrated Budget System (BIBS) for tracking of permanently budgeted positions.
Other helpful facts about HCM
- Prior to the latest version, our HR information system was referred to as HRMS (Human Resources Management System).
- HCM replaced the Berkeley Affirmative Action System (BAAS) previously used by Human Resources for staff affirmative action reporting. HCM provides mandated reports to the Office of Federal Contract Compliance Programs (OFCCP), the Equal Employment Opportunity Commission (EEOC), and other federal and state agencies.
- HCM replaced the Academic Personnel System (APS) previously used by the Academic Personnel Office for providing a means to track tenure, faculty events, and histories.
- HCM replaced all functions of the Applicant Tracking System (ATS) used within Human Resources.