HCM: Edits on Adding Concurrent Jobs

Edits on Adding Concurrent Jobs

System edits will prevent you from adding a concurrent job when it is not appropriate, including:

• When there is a terminated record available that could be reactivated (using Rehire-Rehire Additional Job).
• When there is an active record with an End Date that has passed (i.e., because the department has not terminated or extended the appointment).

Note: There is an exception to this edit for Appointment Types X-Faculty and Y-Academic Non-Faculty. The system will allow you to add another concurrent job, instead of using an existing record, to facilitate departmental ownership of additional academic compensation job records throughout the employee's career.

Example: One department has entered an appointment from 1/1/yy to 5/31/yy. Today is 7/1/yy, but that department has not terminated the appointment, nor extended the appointment. The appointment will show that it is "active" though the End Date that has passed. If you try to add a concurrent job for another appointment with an Effective Date of 6/30/yy or later, you will get the following error message:

This is because the two appointments do not overlap (the jobs are not concurrent). The Begin Date of your appointment is later than the End Date of the other appointment. The other appointment is Active with an End Date that has passed, because the department has failed to terminate the appointment appropriately.

Go to Workforce Administration > Personal Information > Organizational Relationships > Person Organizational Summary to find out which record is active with an End Date that has passed. You will need to contact that department to have them terminate the appointment and then set the alternate Dept. ID for you to enter the action on that record as a Transfer, Rehire, etc. If the first department plans to reappoint the person, they need to do so first, and then you may add the concurrent job if the dates overlap the new appointment.