HCM: Search by SSN

  1. To search for someone by Social Security Number (regardless of where on campus they may have worked), go to Workforce Administration > Personal Information > Add a Person.
  2. On the Add a Person page, click the Search for Matching Persons link.

  3. Make sure the Search Results code is defaulted to UC_Search (or select it from the list by clicking the magnifying glass icon).
  4. Enter the Social Security Number in the National ID field. Only enter numbers - do NOT use dashes or the lookup will not work.

    Tab out. Once you have tabbed out the Search button will become active. Click the Search button.

  5. If there is a match in any record in HCM, the person will show up in the Search results. Make a note of the ID # and then visit the Person Organizational Summary page to determine what their current employment status is and what department(s) they work/have worked in.

    Note: This lookup by ID will not find any Contingent Workers or people whose Social Security Number may be missing from their profile. In those cases if you know the person has already worked at UCB, you would want to use the Name Search on this page or on the Person Organization Summary page. However, please be careful when selecting by name as there are often multiple people with the same name.