HRMS Action/Reason Codes
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Table of Contents
Click an Action Code below to jump to it, or scroll down through the alphabetical list.
| ADD Add Non-Employee ADL Additional Job COM Completion (non-Employees) DEM Demotion DTA Data Change HIR Hire
Applicant (w/eRecruit Job Requisition) -or- JED Earnings Distribution Change JLP Job Level - Paid Leave JLU Job Level - Leave Without Pay
|
JRC Job Reclassification LOA Leave of Absence - Unpaid PLA Leave of Absence - Paid PAY Pay Rate Change POS Budgeted Position Change PRO Promotion REH Rehire RFL Return from Leave RNE Re-Engage Non-Employee TER Termination XFR Transfer |
| Action Code | Description | Reason Code | Description | When to Use |
Add Non-Employee |
ADD |
Add Non-Employee |
Use to create a Non-Employee record in HRMS for UCB affiliates and Academic Case tracking Prehires. For a list of Non-Employee Types and their usage click this link: NEE Types |
|
| ADL | Additional Job(For Employees Only) For staff positions with recruitment, enter the Job Requisition number. For appointment types "X-Faculty" or "Y-Academic Non-Faculty," check the box to indicate whether the additional job was "With Recruitment" or "With Waiver." |
ACA |
Additional Compensation |
Use for academic appointees receiving additional compensation. |
| ADD |
Additional Job |
Use to add a new concurrent appointment whose dates overlap one or more active appointments (i.e., when an employee holds two or more appointments/part time jobs at the same time). |
||
| CON |
Conversion |
Indicates data converted from PPS. |
||
| INT |
Intern |
Use to add a concurrent appointment that is an internship. |
||
| RCA |
Recall to Active Duty |
Use to add a recall appointment when a faculty member already has an emeritus job. |
||
| STP |
Stipend-Academic |
Use to give a stipend to an academic appointee. Note: For staff stipends, use Pay Rate Change: Stipend-Staff. |
||
Completion(For Non-Employees Only) Use to end a Non-Employee appointment. Will change status from "Active" to "Terminated." |
COM |
Complete Assignment (non-EE) |
Use to end a Non-Employee's appointment when it is complete. |
|
| DEA |
Death (non-EE) |
Use to end a Non-Employee's appointment as a result of death. |
||
| INV |
Involuntary (non-EE) |
Use when a Non-Employee involuntarily leaves an appointment prior to completion. |
||
| NOS |
No Show (non-EE) |
Use when a Non-Employee has been entered into HRMS but does not show up to begin work. |
||
| VOL |
Voluntary (non-EE) |
Use when a Non-Employee voluntarily leaves an appointment prior to completion. |
||
| DEM | Demotion(For Employees Only) |
INV |
Involuntary | Use
when an employee moves involuntarily from one UCB position to
another UCB position with a lower salary range maximum. |
| VOL |
Voluntary | Use
when an employee moves voluntarily from one UCB position to
another UCB position with a lower salary range maximum. Note:
For staff positions with recruitment, enter the Job Requisition
number. |
||
| DTA | Data Change |
APD |
Appointment
Date (EE Only) |
Use
to establish an earlier appointment end date or indefinite date. |
| APT |
Appointment
Type (EE Only) |
Use
to change an employee's Appointment Type (e.g., from "3-Limited"
to 2-Regular/Career"). Note: For Appointment Type changes
resulting from filling an eRecruit job requisition, use Transfer:
APT Transfer - Appointment Type. |
||
| CON |
Conversion | Indicates
data converted from PPS. |
||
| COR |
Correction (Valid for EE or NEE) |
Use
to correct an incorrect data value on the current row of an
employee record. |
||
| CST |
Change Status (EE Only) |
Use
to change the Fixed/Variable status of a positive time employee.
Note: To change a Career employee from Fixed to Variable
status, use Data Change: RTI Reduction in Time/LOF Indefinite
or RTV Reduction in Time/LOF Temporary. |
||
| DPT |
Dept. ID Change
- Reorg (Valid for EE or NEE) |
Do
not use. Indicates a change made by Central to update an
employee's Job Department due to reorganization or org tree
node inactivation. |
||
| LFA |
Leave from Appointment | Inactive
as of 2/9/04. Use when an employee is taking an unpaid leave
from one appointment but is remaining active in another appointment.
See JLU Job Level - Leave Without Pay. |
||
| LVC |
Leave Code
|
Use
to update an employee's Leave Code. |
||
| MTC |
Mass Title
Change-Central Only (EE Only) |
Do
not use. Indicates a mass change by Central to all affected
titles. |
||
| PER |
Percent Time
Change (EE Only) |
Use
to increase or decrease percent time (Job FTE) on an academic
or casual/restricted appointment, or to increase percent time
on a staff appointment that would be eligible for preferential
rehire in the event of a layoff. (See Data Change: RTI, RTT,
RTV.) |
||
| RAA |
Reactivate Appointment | Inactive
as of 2/9/04. Use when an employee is returning from DTA LFA-Leave
from Appointment. |
||
| REV |
Five-Year
Review-Academic (EE Only) |
Use
when a faculty member has undergone a mandatory five-year review
and no other action (merit or salary increase) resulted from
the review. |
||
| RJR |
Reactivate
Job Record (EE Only) |
Use
to create a new appointment on a Terminated employee record,
when the employee has at least one other Active record. Note:
If all records are Terminated, a Rehire action is required. |
||
| RPN |
Extend-Reappoint
Non-Employee (NEE Only) |
Use
to renew an Non-Employee's assignment with no break in service,
or to extend an assignment end date. |
||
| RPT |
Renewal/Reappointment (EE Only) |
Use
to renew an employee's appointment with no break in service,
or to extend an appointment end date. |
||
| RTI |
Reduction
in Time/LOF Indefinite (EE Only) |
Use
when management initiates a reduction in percent time (Job FTE)
indefinitely, on an academic or staff appointment that would
be eligible for preferential rehire in the event of a layoff. |
||
| RTT |
Reduction
in Time/LOF Temporary (EE Only) |
Use
when management initiates a reduction in percent time (Job FTE)
temporarily, on an academic or staff appointment that would
be eligible for preferential rehire in the event of a layoff. |
||
| RTV |
Reduction
in Time-Voluntary (EE Only) |
Use
when an employee initiates a reduction in percent time (Job
FTE) indefinitely or temporarily, on a staff appointment that
would be eligible for preferential rehire in the event of a
layoff. |
||
| SDC
|
START Program
Data Change (EE Only) |
Restricted
to OHR Data Services. It is used to record a change to the START
(Staff Academic Reduction in Time) program begin date, end date,
or "RTP" distribution line percent. |
||
| STA |
START Program
Begin (EE Only) |
Restricted
to OHR Data Services. It is used to record the beginning date
of START program participation. |
||
| STE
|
START Program
End (EE Only) |
Restricted
to OHR Data Services. It is used to record the ending date of
START program participation. |
||
| SUP |
Supervisor
Change (Valid for EE or NEE) |
Use
to change an employee's supervisor. |
||
| TCC |
Time Code
Change (EE Only) |
Use
to change an employee's Time Code (e.g., from A-Positive Prelist
to Z-Positive Roster). |
||
| TYR |
Terminal Year
Appointment (EE Only) |
Use
to indicate an academic appointee's final year after not receiving
tenure. |
||
| HIR | Hire Applicant(For Employees Only) Use to hire a new employee on an eRecruit job requisition. Note: Select from menu only, using Home > Administer Workforce > Administer Workforce (GBL) > Use > Hire Applicant. |
HIR |
Hire | Use
to hire an individual new to the UCB campus, using an eRecruit
job requisition. |
| HOP |
Hire from UCOP | Use
to hire an individual who was previously employed by UC Office
of the President. |
||
| HSL |
Hire from State/Lab | Use
to hire an individual who was previously employed by a UC Laboratory
or other California state institution. |
||
| HUC |
Hire from other UC Campus | Use
to hire an individual who was previously employed by a UC campus
other than Berkeley. |
||
Hire(For Employees Only) Use to hire a new employee in a staff position where recruitment was waived, and for student and academic positions. For appointment types "X-Faculty" or "Y-Academic Non-Faculty," check the box to indicate whether the hire was "With Recruitment" or "With Waiver." Note: Select from menu only, using Home > Administer Workforce > Administer Workforce (GBL) > Use > Hire. |
CON |
Conversion | Indicates
data converted from PPS. |
|
| HIR |
Hire | Use
to hire an individual new to the UCB campus where recruitment
was waived, and for student and academic positions. |
||
| HIW |
Hire with Waiver | Inactive
as of 7/14/03. Use to hire an individual new to the UCB campus
without recruitment (includes student hires). |
||
| HOP |
Hire from UCOP | Use
to hire an individual who was previously employed by UC Office
of the President. |
||
| HSL |
Hire from State/Lab | Use
to hire an individual who was previously employed by a UC Laboratory
or other California state institution. |
||
| HUC |
Hire from other UC Campus | Use
to hire an individual who was previously employed by a UC campus
other than Berkeley. |
||
| JED | Earnings Distribution Change(For Employees Only) |
COA |
Mass COA Change-Central Only | Do
not use. Indicates a mass change by Central to all affected
distributions. |
| DIS |
Distribution | Use
to:
|
||
ECC |
Earnings Code Change |
Use to apply a more appropriate earnings code, oftentimes newly available. |
||
| JLP | Job Level - Paid Leave(For Employees Only) Use when an employee is taking a paid leave of absence from one appointment but remaining active in another appointment. This action does not place the employee on leave in PPS. Note: This action is only valid for employees with more than one active appointment. For employees with one appointment only, or for employees taking a paid leave of absence on all appointments, use Action PLA: Leave of Absence - Paid. |
ADM |
Administrative | Use
when campus administration has granted paid leave for an event
or activity. |
| ASM |
Active Service Modified | Not
a leave. Used for tracking modified service when an academic
appointee has substantial responsibility for a newborn child
or adoptee. |
||
| CHB |
Child Bearing | Use
for paid pregnancy disability leave. |
||
| FML |
FMLA-Family Medical Leave | Use
for paid leave eligible under the Family Medical Leave Act (FMLA). |
||
| FUR |
Furlough | Use
when an employee has a pre-designated paid period of time off
included in the type of position held. |
||
| GOV |
Gov/Public Service | Use
for paid leave granted to perform government or public service. |
||
| LLS |
Leave in Lieu of Sabbatical | Use
for paid leave granted to faculty when sabbatical policies cannot
be invoked (requires exceptional approval). |
||
| MED |
Medical | Use
for paid medical leave (self only) not eligible under the Family
Medical Leave Act (FMLA). |
||
| OAC |
Other Academic | Use
for other academic-related paid leave not eligible under other
types of leave. |
||
| PAR |
Parental | Use
for paid leave to bond with a child after birth or adoption. |
||
| PER |
Personal | Use
for employee-initiated paid leave granted for personal reasons. |
||
| PRO |
Professional Develop | Use
for paid leave granted to take coursework (internship, etc.)
for professional development. |
||
| RES |
Special Research-Academic | Use
for paid leave granted to conduct research. |
||
| SFP |
Sabbatical-Full Pay Acad | Use
for sabbatical leave at full pay. |
||
| SPP |
Sabbatical Partial Pay Acad | Use
for sabbatical leave at partial pay. |
||
| SRF |
Sabbatical-in-Res-Full Acad | Use
for sabbatical leave in residence at full pay. |
||
| SRP |
Sabbatical-in-Res-Partial Acad | Use
for sabbatical leave in residence at partial pay. |
||
| JLU | Job Level - Leave Without Pay(For Employees Only) Use when an employee is taking an unpaid leave of absence from one appointment but remaining active in another appointment. This action does not place the employee on leave in PPS. Note: This action is only valid for employees with more than one active appointment. For employees with one appointment only, or for employees taking an unpaid leave of absence on all appointments, use Action LOA: Leave of Absence - Unpaid. |
ADM |
Administrative | Use
when campus administration has granted unpaid leave for an event
or activity. |
| BBP
|
Benefits Bridge Period | Use
for qualified Non-Senate Faculty employees to continue health
and welfare benefits for up to three months between active NSF
appointments. |
||
| CHB |
Child Bearing | Use
for unpaid pregnancy disability leave. |
||
| FML |
FMLA-Family Medical Leave | Use
for unpaid leave eligible under the Family Medical Leave Act
(FMLA). |
||
| FUR |
Furlough | Use
when an employee has a pre-designated unpaid period of time
off included in the type of position held. |
||
| GOV |
Gov/Public Service | Use
for unpaid leave granted to perform government or public service. |
||
| MED |
Medical | Use
for unpaid medical leave (self only) not eligible under the
Family Medical Leave Act (FMLA). |
||
| OAC |
Other Academic | Use
for other academic-related unpaid leave not eligible under other
types of leave. |
||
| PAR |
Parental | Use
for unpaid leave to bond with a child after birth or adoption. |
||
| PER |
Personal | Use
for employee-initiated unpaid leave granted for personal reasons. |
||
| PRO |
Professional Develop | Use
for unpaid leave granted to take coursework (internship, etc.)
for professional development. |
||
| RES |
Special Research-Academic | Use
for unpaid leave granted to conduct research. |
||
| TLO |
Temporary Layoff | Use
to reduce an employee's time to zero temporarily (management-initiated). |
||
| JRC | Job Reclassification(For Employees Only) |
RCD |
Downward | Use
when an employee's position is reclassified to a title with
a lower salary range maximum. |
| RCL |
Lateral | Use
when an employee's position is reclassified to a title with
the same salary range maximum. |
||
| RCU |
Upward | Use
when an employee's position is reclassified to a title with
a higher salary range maximum. |
||
| RPJ |
Return | Use
to end a temporary job reclassification when the employee's
regular position is non-budgeted. (See Note under JRC TMP for
budgeted positions.) |
||
| SER |
Series Change-Academic | Use
to change the job title of an academic appointee from one title
series to another title series. Note: Check the appropriate
box to indicate whether the reclassification was "With
Recruitment" or "With Waiver." |
||
| TMP |
Temporary | Use
for a temporary job reclassification when the employee's regular
position is non-budgeted. Note: For a permanently budgeted
position, place the budgeted postion on hold using POS PRT,
and add a concurrent job for the temporary reclassification.
End the temporary job reclassification using TER EAD, and take
the budgeted position off hold using POS RMV. |
||
| LOA | Leave of Absence - Unpaid(For Employees Only) Use when an employee is taking an unpaid leave of absence from all active appointments (person level leave). This action places the employee on leave in PPS. Note: Each appointment should be placed on leave. The Effective Date and Expected Return Date on all appointments must be equal. |
ADM |
Administrative | Use
when campus administration has granted unpaid leave for an event
or activity. |
| BBP |
Benefits Bridge Period | Use
for qualified Non-Senate Faculty employees to continue health
and welfare benefits for up to three months between active NSF
appointments. |
||
| CHB |
Child Bearing | Use
for unpaid pregnancy disability leave. |
||
| CON |
Conversion | Indicates
data converted from PPS. |
||
| FML |
FMLA-Family Medical Leave | Use
for unpaid leave eligible under the Family Medical Leave Act
(FMLA). |
||
| FUR |
Furlough | Use
when an employee has a pre-designated unpaid period of time
off included in the type of position held. |
||
| GOV |
Gov/Public Service | Use
for unpaid leave granted to perform government or public service. |
||
| INP |
Initial Period-Academic | Use
when an academic appointee does not arrive on campus to begin
work for at least one semester following the date of hire. |
||
| MED |
Medical | Use
for unpaid medical leave (self only) not eligible under the
Family Medical Leave Act (FMLA). |
||
| MIL |
Military Service | Use
for unpaid leave granted for military service. |
||
| OAC |
Other Academic | Use
for other academic-related unpaid leave not eligible under other
types of leave. |
||
| PAR |
Parental | Use
for unpaid leave to bond with a child after birth or adoption. |
||
| PER |
Personal | Use
for employee-initiated unpaid leave granted for personal reasons. |
||
| PRO |
Professional Develop | Use
for unpaid leave granted to take coursework (internship, etc.)
for professional development. |
||
| RES |
Special Research-Academic | Use
for unpaid leave granted to conduct research. |
||
| TLO |
Temporary Layoff | Use
to reduce an employee's time to zero temporarily (management-initiated). |
||
| WKC |
Workers' Compensation | Use
for unpaid leave eligible under Workers' Compensation policies. |
||
| PLA | Leave of Absence - Paid(For Employees Only) Use when an employee is taking a paid leave of absence from all active appointments (person level leave). This action places the employee on leave in PPS. Note: Each appointment should be placed on leave. The Effective Date and Expected Return Date on additional appointments must be equal to or within the leave dates on the Home Department appointment. |
ADM |
Administrative | Use
when campus administration has granted paid leave for an event
or activity. |
| ASM |
Active Service Modified | Not
a leave. Used for tracking modified service when an academic
appointee has substantial responsibility for a newborn child
or adoptee. |
||
| CHB |
Child Bearing | Use
for paid pregnancy disability leave. |
||
| CON |
Conversion | Indicates
data converted from PPS. |
||
| FML |
FMLA-Family Medical Leave | Use
for paid leave eligible under the Family Medical Leave Act (FMLA). |
||
| FUR |
Furlough | Use
when an employee has a pre-designated paid period of time off
included in the type of position held. |
||
| GOV |
Gov/Public Service | Use
for paid leave granted to perform government or public service. |
||
| LLS |
Leave in Lieu of Sabbatical | Use
for paid leave granted to faculty when sabbatical policies cannot
be invoked (requires exceptional approval). |
||
| MED |
Medical | Use
for paid medical leave (self only) not eligible under the Family
Medical Leave Act (FMLA). |
||
| MIL |
Military Service | Use
for paid leave granted for military service. |
||
| OAC |
Other Academic | Use
for other academic-related paid leave not eligible under other
types of leave. |
||
| PAR |
Parental | Use
for paid leave to bond with a child after birth or adoption. |
||
| PER |
Personal | Use
for employee-initiated paid leave granted for personal reasons. |
||
| PRO |
Professional Develop | Use
for paid leave granted to take coursework (internship, etc.)
for professional development. |
||
| RES |
Special Research-Academic | Use
for paid leave granted to conduct research. |
||
| SFP |
Sabbatical-Full Pay Acad | Use
for sabbatical leave at full pay. |
||
| SPP |
Sabbatical Partial Pay Acad | Use
for sabbatical leave at partial pay. |
||
| SRF |
Sabbatical-in-Res-Full Acad | Use
for sabbatical leave in residence at full pay. |
||
| SRP |
Sabbatical-in-Res-Partial Acad | Use
for sabbatical leave in residence at partial pay. |
||
| WKC
|
Workers' Compensation | Use
for paid leave eligible under Workers' Compensation policies. |
||
| PAY | Pay Rate Change(For Employees Only) |
BLI
|
Baseline Increase- CENTRAL USE ONLY | Do not use. As established by policy, use to increase an employee's salary to implement a baseline wage rate or to address a systemwide low-wage earner issue. |
CPP |
Classification pause period | Use to increase salary during classification pause period. |
||
| DIS |
Disciplinary | Use
when a department takes disciplinary action against an employee
resulting in a reduction in pay. |
||
| EQA |
Equity Adjustment-Individual | Use
to adjust an individual employee's pay based upon inequity. |
||
| MER |
Merit | Use
when an employee receives a pay increase based upon performance,
or when an academic appointee receives an advancement in step
without a change in title or rank. |
||
| MKT |
Market Adjustment - Academic | Use only as directed by APO to make an adjustment to pay for Professorial & Academic Researcher titles to implement 10/1/07 Market salary scales. |
||
| MSS |
Move to Step Structure - Central Only | Use to place an employee on a step when the title changes from an open range to a step structure. |
||
| NAA |
Negotiated Agreement Adjustment | Use
to increase salaries for members of a bargaining unit to implement
a negotiated agreement when the increase is not merit-based
nor a range adjustment. |
||
| PAR |
Parity Adjustment | Use
to bring a group of employees into alignment with comparison
groups. |
||
| RAC |
Range Adjustment-Central Only | Do
not use. Indicates a mass change by Central to all affected
ranges. |
||
| RAD |
Range Adjustment-Department | Use
to make a range adjustment within the department. |
||
| RET |
Return to Base | Use
to end a stipend for a staff appointee. |
||
| RIA |
Review Increase-Academic | Use
when an academic review results in a salary increase but no
change to step. |
||
| RZN |
Regularization | Use
for faculty, initially appointed Acting Assistant Professors,
who have now completed doctoral degree requirements and changed
to Assistant Professor title. |
||
| SCA |
Salary Scale Change-Acad | Use
to make an adjustment when there has been a salary scale change
due to market. |
||
| SDA |
Shift Differential Adjustment | Use
to make an adjustment to the Shift Differential rate on the
Distribution page as a result of a change in policy or contract. |
||
| SIM |
Salary Increase to Minimum | Use
to increase an employee's salary to the minimum value for the
range. |
||
| STM |
Structure Modification | Use when employee's step changes due to add, delete or re-numbering of steps for the title. May or may not result in a pay change for the employee. |
||
| STP |
Stipend-Staff | Use
to give a stipend to a staff appointee. Note: For academic
stipends, add an appointment using Add Concurrent Job and choose
Additional Job: Stipend-Academic. |
||
| TIM |
Time in Title-
Academic Students |
Use
to give a step increase to GSIs or GSRs based on either years
of service or where they are in their degree program, (e.g.,
passed orals), and for postdoctoral stipend increases. |
||
| POS | Budgeted Position Change(For Employees Only) |
FTE |
Change in Budgeted FTE | Use
to increase or decrease Budgeted FTE. |
| PRT |
Position Hold | Use
to hold a permanently budgeted position while temporarily paying
an employee using an unbudgeted chartstring (e.g., while the
employee does an internship, takes a paid sabbatical, etc.) |
||
| RMV |
Remove Position Hold | Use
to remove the hold from a permanently budgeted position. |
||
| PRO | Promotion(For Employees Only) For staff positions with recruitment, enter the Job Requisition number. For appointment types "X-Faculty" or "Y-Academic Non-Faculty," check the box to indicate whether the promotion was "With Recruitment" or "With Waiver." |
ACA |
Academic | Use
to advance an academic appointee from one rank to another within
a title series. |
| CAR |
Career Ladder | Use
when an employee in a Career Ladder position moves to a higher
level within the Career Ladder. |
||
| PRO |
Promotion | Use
when an employee moves from one UCB position to another UCB
position with a higher salary range maximum. |
||
| PRR |
Promotion with Recruitment | Inactive
as of 7/14/03. Use to promote a staff employee from one position
to another with a higher salary range maximum, using an open
job requisition. |
||
| PRW |
Promotion with Waiver | Inactive
as of 7/14/03. Use to promote a staff employee from one position
to another with a higher salary range maximum, without recruitment. |
||
| REH | Rehire(For Employees Only) For staff positions with recruitment, enter the Job Requisition number. For appointment types "X-Faculty" or "Y-Academic Non-Faculty," check the box to indicate whether the rehire was "With Recruitment" or "With Waiver." |
EME |
Emeritus Status | Use
to enter a rehire action on a faculty employee returning as
Emeritus (action follows TER EME). |
| PRL |
Preferential Rehire-Layoff | Use
to rehire a former UCB employee eligible for preferential rehire
under layoff policies. |
||
| PRM |
Preferential Rehire-Medic Sep | Use
to rehire a former UCB employee eligible for preferential rehire
under medical separation policies. |
||
| RCA |
Recall to Active Duty-Academic | Use
to rehire a retired academic appointee. |
||
| RCL |
Recall from Layoff | Use
to rehire a former UCB employee eligible under recall policies. |
||
| RDC |
Rehire-Data Change | Use
to rehire a UCB employee who was erroneously terminated with
no break in service (instead of transferred, promoted, or demoted).
Contact HRMShelp before using this - in most cases, it is possible to delete the Termination transaction so that a Rehire is not necessary. |
||
| REH |
Rehire | Use
to rehire a former UCB employee, with or without recruitment.
|
||
| REI |
Reinstatement | Use
only for circumstances of reinstatement of employment,
where the termination has been suspended or reversed (e.g.,
due to a grievance settlement), usually without a break in service.
|
||
| ROP |
Rehire - from UCOP | Use
to rehire a former UCB employee who was previously employed
by UC Office of the President. |
||
| RSL |
Rehire - from State/Lab | Use
to rehire a former UCB employee who was previously employed
by a UC Laboratory or other California state institution. |
||
| RUC |
Rehire - from other UC Campus | Use
to rehire a former UCB employee who was previously employed
by a UC campus other than Berkeley. |
||
| RFL | Return from Leave(For Employees Only) |
RFL |
Return from Leave | Use
to return an appointment from a Leave of Absence. |
| RPL |
Partial Return from Leave | Use
to return an appointment from a Leave of Absence at a lower
percent time (Job FTE) than prior to the Leave of Absence. |
||
Re-Engage Non-Employee(For Non-Employees Only) |
RNE |
Re-Engage Non-Employee |
Use when a former UCB Non-Employee is re-engaged for a new Non-Employee assignment. Can only be used if previous is "Completed" and status is terminated. |
|
| TER | Termination(For Employees Only) Use for ending an additional appointment, as well as ending employment at UCB (separation). Note: Use Reason Code EAD: End Additional Job for all additional appointments. On the last active appointment, use a Reason Code that ends employment. |
AAJ |
Accept Another Job | Use
to end employment when the employee resigns to accept another
job. |
| CON |
Conversion | Indicates
data converted from PPS. |
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| CRA |
Term Casual/Restricted Appt. | Use
to end employment for an employee with Appointment Type "4-Casual/Restricted". |
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| DEA |
Death | Use
to end employment as a result of the employee's death. |
||
| DWJ |
Dissatisfied With Job | Use
to end employment when an employee resigns due to job dissatisfaction. |
||
| EAD |
End Additional Job | Use
to end an additional appointment. |
||
| EME |
Emeritus Status | Use
to enter a termination action on a faculty employee to be rehired
as Emeritus (REH EME action follows). |
||
| EXP |
Appointment/Contract Expired | Use
to end employment due to expiration of the appointment or contract. |
||
| FRL |
Failure to Return from Leave | Use
to end employment when an employee fails to return from a leave
of absence. |
||
| GRA |
Graduation-No Longer Student | Use
to end employment when a student employee resigns due to graduation
from UCB. |
||
| HLT |
Health | Use
to end employment when an employee resigns due to health reasons. |
||
| INA |
Inactive-4 consecutive months | Use
to end employment when an employee has been inactive (received
no pay and is not on leave) for 4 consecutive months. |
||
| JAB |
Job Abandonment | Use
to end employment when an employee fails to show up for work
or contact supervisor. |
||
| LAJ |
Look for Another Job | Use
to end employment when the employee resigns to look for another
job. |
||
| LOF |
Layoff w/ Rehire/Recall Rights | Use
to end employment when an employee is laid off with rehire/recall
rights. |
||
| LON |
Layoff No Sev/No REH Rights | Use
to end employment when an employee is laid off with no severance
and no rehire rights. |
||
| LOP |
Lack of Performance | Use
to end employment for an employee's lack of performance. |
||
| LOR |
Layoff-Reduced Sev w/REH Rights | Use
to end employment when an employee is laid off with reduced
severance plus rehire rights. |
||
| LOS |
Layoff w/Severance | Use
to end employment when an employee is laid off with severance. |
||
| LTC |
Grant/Contract Expired | Use
to end employment due to termination of a UCB grant or contract
that funded the position. |
||
| LTD |
Termination-Limited Employee | Use
to end employment for an employee with Appointment Type "3-Limited". |
||
| MAR |
Family and/or Child Care | Use
to end employment when an employee resigns to perform family
or childcare duties. |
||
| MED |
Medical Separation | Use
to end employment under medical separation policies. |
||
| MIL |
Military Service | Use
to end employment when an employee resigns to perform military
service. |
||
| MOA |
Resign-Moved Out of Area | Use
to end employment when an employee resigns due to a move out
of the area. |
||
| MSC |
Misconduct | Use
to end employment for an employee's misconduct. |
||
| NCL |
No Longer Certified/Licensed | Use
to end employment due to expiration of or lapse in an employee's
license or certification. |
||
| NRG |
Resign-No Reason Given | Use
to end employment when an employee resigns and does not provide
a reason for resignation. |
||
| NRH |
Do Not Rehire-EE Agreement | Use
to end employment when an employee agrees in a settlement not
to seek future employment at UCB. |
||
| NSE |
Never Started Employment | Use
when an employee has been entered into HRMS but never begins
work. |
||
| OTH |
Other | Use
to end employment when no other termination reason code is appropriate. |
||
| OTT |
Other Term-Coach, Per Diem, Mgmt. | Use
to end employment for coaches, per diem nurses, vocational nurses,
and management employees. |
||
| PDR |
Per Diem Release | Use
to end employment for an employee with Appointment Type "6-Per
Diem". |
||
| PRE |
Pregnancy-Did not desire Leave | Use
to end employment when an employee resigns due to pregnancy
and does not indicate a desire for pregnancy disability leave. |
||
| QWN |
Quit Without Notice | Use
to end employment when an employee resigns without providing
notice. |
||
| REC |
Retirement-Compulsory-SMG | Use
to end employment for an SMG employee taking compulsory retirement. |
||
| REF |
Retirement-Faculty | Use
to end employment for a retiring faculty employee. |
||
| REL |
Released During Probation | Use
to end employment when an employee is released during 6-month
probation. |
||
| RET |
Retirement-Voluntary-Staff | Use
to end employment for a staff employee taking voluntary retirement. |
||
| SCH |
To Attend School | Use
to end employment when an employee resigns to attend school. |
||
| SEM |
Self-Employment | Use
to end employment when an employee resigns to become self-employed. |
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| TYR |
Terminal Year | Use
to terminate an academic appointee who did not receive tenure. |
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| VWA |
Visa/Work Authorization Expire | Use
to end employment due to expiration of an employee's visa or
work authorization document(s). |
||
| XOP |
Transfer to UCOP | Use
to end employment when an employee is going to work for UC Office
of the President. |
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| XSL |
Transfer to State/Lab | Use
to end employment when an employee is going to work for a UC
Laboratory or other California state institution. |
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| XUC |
Transfer to Other UC Location | Use
to end employment when an employee is going to work for a UC
campus other than Berkeley. |
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| XFR | Transfer(For Employees Only) For staff positions with recruitment, enter the Job Requisition number. For appointment types "X-Faculty" or "Y-Academic Non-Faculty," check the box to indicate whether the hire was "With Recruitment" or "With Waiver." |
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