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Human Resources Management System

HRMS Action/Reason Codes

Information in this document is subject to change. For up-to-date information, refer to the online version.
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Table of Contents

Click an Action Code below to jump to it, or scroll down through the alphabetical list.

ADD Add Non-Employee

ADL Additional Job

COM Completion (non-Employees)

DEM Demotion

DTA Data Change

HIR Hire Applicant (w/eRecruit Job Requisition) -or-
Hire (Academic and Student, or Staff w/recruitment waiver)

JED Earnings Distribution Change

JLP Job Level - Paid Leave

JLU Job Level - Leave Without Pay

 

JRC Job Reclassification

LOA Leave of Absence - Unpaid

PLA Leave of Absence - Paid

PAY Pay Rate Change

POS Budgeted Position Change

PRO Promotion

REH Rehire

RFL Return from Leave

RNE Re-Engage Non-Employee

TER Termination

XFR Transfer


Action Code Description Reason Code Description When to Use

ADD

Add Non-Employee

ADD

Add Non-Employee

Use to create a Non-Employee record in HRMS for UCB affiliates and Academic Case tracking Prehires. For a list of Non-Employee Types and their usage click this link: NEE Types

ADL
Additional Job

(For Employees Only)

For staff positions with recruitment, enter the Job Requisition number. For appointment types "X-Faculty" or "Y-Academic Non-Faculty," check the box to indicate whether the additional job was "With Recruitment" or "With Waiver."

ACA

Additional Compensation

Use for academic appointees receiving additional compensation.

ADD

Additional Job

Use to add a new concurrent appointment whose dates overlap one or more active appointments (i.e., when an employee holds two or more appointments/part time jobs at the same time).

CON

Conversion

Indicates data converted from PPS.

INT

Intern

Use to add a concurrent appointment that is an internship.

RCA

Recall to Active Duty

Use to add a recall appointment when a faculty member already has an emeritus job.

STP

Stipend-Academic

Use to give a stipend to an academic appointee. Note: For staff stipends, use Pay Rate Change: Stipend-Staff.

COM

Completion

(For Non-Employees Only)

Use to end a Non-Employee appointment. Will change status from "Active" to "Terminated."

COM

Complete Assignment (non-EE)

Use to end a Non-Employee's appointment when it is complete.

DEA

Death (non-EE)

Use to end a Non-Employee's appointment as a result of death.

INV

Involuntary (non-EE)

Use when a Non-Employee involuntarily leaves an appointment prior to completion.

NOS

No Show (non-EE)

Use when a Non-Employee has been entered into HRMS but does not show up to begin work.

VOL

Voluntary (non-EE)

Use when a Non-Employee voluntarily leaves an appointment prior to completion.

DEM
Demotion

(For Employees Only)

INV
Involuntary
Use when an employee moves involuntarily from one UCB position to another UCB position with a lower salary range maximum.
VOL
Voluntary
Use when an employee moves voluntarily from one UCB position to another UCB position with a lower salary range maximum. Note: For staff positions with recruitment, enter the Job Requisition number.
DTA
Data Change
APD
Appointment Date
(EE Only)
Use to establish an earlier appointment end date or indefinite date.
APT
Appointment Type
(EE Only)
Use to change an employee's Appointment Type (e.g., from "3-Limited" to 2-Regular/Career"). Note: For Appointment Type changes resulting from filling an eRecruit job requisition, use Transfer: APT Transfer - Appointment Type.
CON
Conversion
Indicates data converted from PPS.
COR
Correction
(Valid for EE or NEE)
Use to correct an incorrect data value on the current row of an employee record.
CST
Change Status
(EE Only)
Use to change the Fixed/Variable status of a positive time employee. Note: To change a Career employee from Fixed to Variable status, use Data Change: RTI Reduction in Time/LOF Indefinite or RTV Reduction in Time/LOF Temporary.
DPT
Dept. ID Change - Reorg
(Valid for EE or NEE)
Do not use. Indicates a change made by Central to update an employee's Job Department due to reorganization or org tree node inactivation.
LFA
Leave from Appointment
Inactive as of 2/9/04. Use when an employee is taking an unpaid leave from one appointment but is remaining active in another appointment. See JLU Job Level - Leave Without Pay.
LVC

Leave Code
(EE Only)

Use to update an employee's Leave Code.
MTC
Mass Title Change-Central Only
(EE Only)
Do not use. Indicates a mass change by Central to all affected titles.
PER
Percent Time Change
(EE Only)
Use to increase or decrease percent time (Job FTE) on an academic or casual/restricted appointment, or to increase percent time on a staff appointment that would be eligible for preferential rehire in the event of a layoff. (See Data Change: RTI, RTT, RTV.)
RAA
Reactivate Appointment
Inactive as of 2/9/04. Use when an employee is returning from DTA LFA-Leave from Appointment.
REV
Five-Year Review-Academic
(EE Only)
Use when a faculty member has undergone a mandatory five-year review and no other action (merit or salary increase) resulted from the review.
RJR
Reactivate Job Record
(EE Only)
Use to create a new appointment on a Terminated employee record, when the employee has at least one other Active record. Note: If all records are Terminated, a Rehire action is required.
RPN
Extend-Reappoint Non-Employee
(NEE Only)
Use to renew an Non-Employee's assignment with no break in service, or to extend an assignment end date.
RPT
Renewal/Reappointment
(EE Only)
Use to renew an employee's appointment with no break in service, or to extend an appointment end date.
RTI
Reduction in Time/LOF Indefinite
(EE Only)
Use when management initiates a reduction in percent time (Job FTE) indefinitely, on an academic or staff appointment that would be eligible for preferential rehire in the event of a layoff.
RTT
Reduction in Time/LOF Temporary
(EE Only)
Use when management initiates a reduction in percent time (Job FTE) temporarily, on an academic or staff appointment that would be eligible for preferential rehire in the event of a layoff.
RTV
Reduction in Time-Voluntary
(EE Only)
Use when an employee initiates a reduction in percent time (Job FTE) indefinitely or temporarily, on a staff appointment that would be eligible for preferential rehire in the event of a layoff.
SDC
START Program Data Change
(EE Only)
Restricted to OHR Data Services. It is used to record a change to the START (Staff Academic Reduction in Time) program begin date, end date, or "RTP" distribution line percent.
STA
START Program Begin
(EE Only)
Restricted to OHR Data Services. It is used to record the beginning date of START program participation.
STE
START Program End
(EE Only)
Restricted to OHR Data Services. It is used to record the ending date of START program participation.
SUP
Supervisor Change
(Valid for EE or NEE)
Use to change an employee's supervisor.
TCC
Time Code Change
(EE Only)
Use to change an employee's Time Code (e.g., from A-Positive Prelist to Z-Positive Roster).
TYR
Terminal Year Appointment
(EE Only)
Use to indicate an academic appointee's final year after not receiving tenure.
HIR
Hire Applicant

(For Employees Only)

Use to hire a new employee on an eRecruit job requisition. Note: Select from menu only, using Home > Administer Workforce > Administer Workforce (GBL) > Use > Hire Applicant.

HIR
Hire
Use to hire an individual new to the UCB campus, using an eRecruit job requisition.
HOP
Hire from UCOP
Use to hire an individual who was previously employed by UC Office of the President.
HSL
Hire from State/Lab
Use to hire an individual who was previously employed by a UC Laboratory or other California state institution.
HUC
Hire from other UC Campus
Use to hire an individual who was previously employed by a UC campus other than Berkeley.
Hire

(For Employees Only)

Use to hire a new employee in a staff position where recruitment was waived, and for student and academic positions. For appointment types "X-Faculty" or "Y-Academic Non-Faculty," check the box to indicate whether the hire was "With Recruitment" or "With Waiver." Note: Select from menu only, using Home > Administer Workforce > Administer Workforce (GBL) > Use > Hire.

CON
Conversion
Indicates data converted from PPS.
HIR
Hire
Use to hire an individual new to the UCB campus where recruitment was waived, and for student and academic positions.
HIW
Hire with Waiver
Inactive as of 7/14/03. Use to hire an individual new to the UCB campus without recruitment (includes student hires).
HOP
Hire from UCOP
Use to hire an individual who was previously employed by UC Office of the President.
HSL
Hire from State/Lab
Use to hire an individual who was previously employed by a UC Laboratory or other California state institution.
HUC
Hire from other UC Campus
Use to hire an individual who was previously employed by a UC campus other than Berkeley.
JED
Earnings Distribution Change

(For Employees Only)

COA
Mass COA Change-Central Only
Do not use. Indicates a mass change by Central to all affected distributions.
DIS
Distribution
Use to:
  • Change chartstrings to which earnings will be charged
  • Add or change a Work-Study Code
  • Reallocate existing distribution percent (no change to Job FTE)

ECC

Earnings Code Change

Use to apply a more appropriate earnings code, oftentimes newly available.

JLP
Job Level - Paid Leave

(For Employees Only)

Use when an employee is taking a paid leave of absence from one appointment but remaining active in another appointment. This action does not place the employee on leave in PPS. Note: This action is only valid for employees with more than one active appointment. For employees with one appointment only, or for employees taking a paid leave of absence on all appointments, use Action PLA: Leave of Absence - Paid.

ADM
Administrative
Use when campus administration has granted paid leave for an event or activity.
ASM
Active Service Modified
Not a leave. Used for tracking modified service when an academic appointee has substantial responsibility for a newborn child or adoptee.
CHB
Child Bearing
Use for paid pregnancy disability leave.
FML
FMLA-Family Medical Leave
Use for paid leave eligible under the Family Medical Leave Act (FMLA).
FUR
Furlough
Use when an employee has a pre-designated paid period of time off included in the type of position held.
GOV
Gov/Public Service
Use for paid leave granted to perform government or public service.
LLS
Leave in Lieu of Sabbatical
Use for paid leave granted to faculty when sabbatical policies cannot be invoked (requires exceptional approval).
MED
Medical
Use for paid medical leave (self only) not eligible under the Family Medical Leave Act (FMLA).
OAC
Other Academic
Use for other academic-related paid leave not eligible under other types of leave.
PAR
Parental
Use for paid leave to bond with a child after birth or adoption.
PER
Personal
Use for employee-initiated paid leave granted for personal reasons.
PRO
Professional Develop
Use for paid leave granted to take coursework (internship, etc.) for professional development.
RES
Special Research-Academic
Use for paid leave granted to conduct research.
SFP
Sabbatical-Full Pay Acad
Use for sabbatical leave at full pay.
SPP
Sabbatical Partial Pay Acad
Use for sabbatical leave at partial pay.
SRF
Sabbatical-in-Res-Full Acad
Use for sabbatical leave in residence at full pay.
SRP
Sabbatical-in-Res-Partial Acad
Use for sabbatical leave in residence at partial pay.
JLU
Job Level - Leave Without Pay

(For Employees Only)

Use when an employee is taking an unpaid leave of absence from one appointment but remaining active in another appointment. This action does not place the employee on leave in PPS. Note: This action is only valid for employees with more than one active appointment. For employees with one appointment only, or for employees taking an unpaid leave of absence on all appointments, use Action LOA: Leave of Absence - Unpaid.

ADM
Administrative
Use when campus administration has granted unpaid leave for an event or activity.
BBP
Benefits Bridge Period
Use for qualified Non-Senate Faculty employees to continue health and welfare benefits for up to three months between active NSF appointments.
CHB
Child Bearing
Use for unpaid pregnancy disability leave.
FML
FMLA-Family Medical Leave
Use for unpaid leave eligible under the Family Medical Leave Act (FMLA).
FUR
Furlough
Use when an employee has a pre-designated unpaid period of time off included in the type of position held.
GOV
Gov/Public Service
Use for unpaid leave granted to perform government or public service.
MED
Medical
Use for unpaid medical leave (self only) not eligible under the Family Medical Leave Act (FMLA).
OAC
Other Academic
Use for other academic-related unpaid leave not eligible under other types of leave.
PAR
Parental
Use for unpaid leave to bond with a child after birth or adoption.
PER
Personal
Use for employee-initiated unpaid leave granted for personal reasons.
PRO
Professional Develop
Use for unpaid leave granted to take coursework (internship, etc.) for professional development.
RES
Special Research-Academic
Use for unpaid leave granted to conduct research.
TLO
Temporary Layoff
Use to reduce an employee's time to zero temporarily (management-initiated).
JRC
Job Reclassification

(For Employees Only)

RCD
Downward
Use when an employee's position is reclassified to a title with a lower salary range maximum.
RCL
Lateral
Use when an employee's position is reclassified to a title with the same salary range maximum.
RCU
Upward
Use when an employee's position is reclassified to a title with a higher salary range maximum.
RPJ
Return
Use to end a temporary job reclassification when the employee's regular position is non-budgeted. (See Note under JRC TMP for budgeted positions.)
SER
Series Change-Academic
Use to change the job title of an academic appointee from one title series to another title series. Note: Check the appropriate box to indicate whether the reclassification was "With Recruitment" or "With Waiver."
TMP
Temporary
Use for a temporary job reclassification when the employee's regular position is non-budgeted. Note: For a permanently budgeted position, place the budgeted postion on hold using POS PRT, and add a concurrent job for the temporary reclassification. End the temporary job reclassification using TER EAD, and take the budgeted position off hold using POS RMV.
LOA
Leave of Absence - Unpaid

(For Employees Only)

Use when an employee is taking an unpaid leave of absence from all active appointments (person level leave). This action places the employee on leave in PPS. Note: Each appointment should be placed on leave. The Effective Date and Expected Return Date on all appointments must be equal.

ADM
Administrative
Use when campus administration has granted unpaid leave for an event or activity.
BBP
Benefits Bridge Period
Use for qualified Non-Senate Faculty employees to continue health and welfare benefits for up to three months between active NSF appointments.
CHB
Child Bearing
Use for unpaid pregnancy disability leave.
CON
Conversion
Indicates data converted from PPS.
FML
FMLA-Family Medical Leave
Use for unpaid leave eligible under the Family Medical Leave Act (FMLA).
FUR
Furlough
Use when an employee has a pre-designated unpaid period of time off included in the type of position held.
GOV
Gov/Public Service
Use for unpaid leave granted to perform government or public service.
INP
Initial Period-Academic
Use when an academic appointee does not arrive on campus to begin work for at least one semester following the date of hire.
MED
Medical
Use for unpaid medical leave (self only) not eligible under the Family Medical Leave Act (FMLA).
MIL
Military Service
Use for unpaid leave granted for military service.
OAC
Other Academic
Use for other academic-related unpaid leave not eligible under other types of leave.
PAR
Parental
Use for unpaid leave to bond with a child after birth or adoption.
PER
Personal
Use for employee-initiated unpaid leave granted for personal reasons.
PRO
Professional Develop
Use for unpaid leave granted to take coursework (internship, etc.) for professional development.
RES
Special Research-Academic
Use for unpaid leave granted to conduct research.
TLO
Temporary Layoff
Use to reduce an employee's time to zero temporarily (management-initiated).
WKC
Workers' Compensation
Use for unpaid leave eligible under Workers' Compensation policies.
PLA
Leave of Absence - Paid

(For Employees Only)

Use when an employee is taking a paid leave of absence from all active appointments (person level leave). This action places the employee on leave in PPS. Note: Each appointment should be placed on leave. The Effective Date and Expected Return Date on additional appointments must be equal to or within the leave dates on the Home Department appointment.

ADM
Administrative
Use when campus administration has granted paid leave for an event or activity.
ASM
Active Service Modified
Not a leave. Used for tracking modified service when an academic appointee has substantial responsibility for a newborn child or adoptee.
CHB
Child Bearing
Use for paid pregnancy disability leave.
CON
Conversion
Indicates data converted from PPS.
FML
FMLA-Family Medical Leave
Use for paid leave eligible under the Family Medical Leave Act (FMLA).
FUR
Furlough
Use when an employee has a pre-designated paid period of time off included in the type of position held.
GOV
Gov/Public Service
Use for paid leave granted to perform government or public service.
LLS
Leave in Lieu of Sabbatical
Use for paid leave granted to faculty when sabbatical policies cannot be invoked (requires exceptional approval).
MED
Medical
Use for paid medical leave (self only) not eligible under the Family Medical Leave Act (FMLA).
MIL
Military Service
Use for paid leave granted for military service.
OAC
Other Academic
Use for other academic-related paid leave not eligible under other types of leave.
PAR
Parental
Use for paid leave to bond with a child after birth or adoption.
PER
Personal
Use for employee-initiated paid leave granted for personal reasons.
PRO
Professional Develop
Use for paid leave granted to take coursework (internship, etc.) for professional development.
RES
Special Research-Academic
Use for paid leave granted to conduct research.
SFP
Sabbatical-Full Pay Acad
Use for sabbatical leave at full pay.
SPP
Sabbatical Partial Pay Acad
Use for sabbatical leave at partial pay.
SRF
Sabbatical-in-Res-Full Acad
Use for sabbatical leave in residence at full pay.
SRP
Sabbatical-in-Res-Partial Acad
Use for sabbatical leave in residence at partial pay.
WKC
Workers' Compensation
Use for paid leave eligible under Workers' Compensation policies.
PAY
Pay Rate Change

(For Employees Only)

BLI
Baseline Increase- CENTRAL USE ONLY
Do not use. As established by policy, use to increase an employee's salary to implement a baseline wage rate or to address a systemwide low-wage earner issue.
CPP
Classification pause period
Use to increase salary during classification pause period.
DIS
Disciplinary
Use when a department takes disciplinary action against an employee resulting in a reduction in pay.
EQA
Equity Adjustment-Individual
Use to adjust an individual employee's pay based upon inequity.
MER
Merit
Use when an employee receives a pay increase based upon performance, or when an academic appointee receives an advancement in step without a change in title or rank.
MKT
Market Adjustment - Academic
Use only as directed by APO to make an adjustment to pay for Professorial & Academic Researcher titles to implement 10/1/07 Market salary scales.
MSS
Move to Step Structure - Central Only
Use to place an employee on a step when the title changes from an open range to a step structure.
NAA
Negotiated Agreement Adjustment
Use to increase salaries for members of a bargaining unit to implement a negotiated agreement when the increase is not merit-based nor a range adjustment.
PAR
Parity Adjustment
Use to bring a group of employees into alignment with comparison groups.
RAC
Range Adjustment-Central Only
Do not use. Indicates a mass change by Central to all affected ranges.
RAD
Range Adjustment-Department
Use to make a range adjustment within the department.
RET
Return to Base
Use to end a stipend for a staff appointee.
RIA
Review Increase-Academic
Use when an academic review results in a salary increase but no change to step.
RZN
Regularization
Use for faculty, initially appointed Acting Assistant Professors, who have now completed doctoral degree requirements and changed to Assistant Professor title.
SCA
Salary Scale Change-Acad
Use to make an adjustment when there has been a salary scale change due to market.
SDA
Shift Differential Adjustment
Use to make an adjustment to the Shift Differential rate on the Distribution page as a result of a change in policy or contract.
SIM
Salary Increase to Minimum
Use to increase an employee's salary to the minimum value for the range.
STM
Structure Modification
Use when employee's step changes due to add, delete or re-numbering of steps for the title.  May or may not result in a pay change for the employee.
STP
Stipend-Staff
Use to give a stipend to a staff appointee. Note: For academic stipends, add an appointment using Add Concurrent Job and choose Additional Job: Stipend-Academic.
TIM
Time in Title-
Academic Students
Use to give a step increase to GSIs or GSRs based on either years of service or where they are in their degree program, (e.g., passed orals), and for postdoctoral stipend increases.
POS
Budgeted Position Change

(For Employees Only)

FTE
Change in Budgeted FTE
Use to increase or decrease Budgeted FTE.
PRT
Position Hold
Use to hold a permanently budgeted position while temporarily paying an employee using an unbudgeted chartstring (e.g., while the employee does an internship, takes a paid sabbatical, etc.)
RMV
Remove Position Hold
Use to remove the hold from a permanently budgeted position.
PRO
Promotion

(For Employees Only)

For staff positions with recruitment, enter the Job Requisition number. For appointment types "X-Faculty" or "Y-Academic Non-Faculty," check the box to indicate whether the promotion was "With Recruitment" or "With Waiver."

ACA
Academic
Use to advance an academic appointee from one rank to another within a title series.
CAR
Career Ladder
Use when an employee in a Career Ladder position moves to a higher level within the Career Ladder.
PRO
Promotion
Use when an employee moves from one UCB position to another UCB position with a higher salary range maximum.
PRR
Promotion with Recruitment
Inactive as of 7/14/03. Use to promote a staff employee from one position to another with a higher salary range maximum, using an open job requisition.
PRW
Promotion with Waiver
Inactive as of 7/14/03. Use to promote a staff employee from one position to another with a higher salary range maximum, without recruitment.
REH
Rehire

(For Employees Only)

For staff positions with recruitment, enter the Job Requisition number. For appointment types "X-Faculty" or "Y-Academic Non-Faculty," check the box to indicate whether the rehire was "With Recruitment" or "With Waiver."

EME
Emeritus Status
Use to enter a rehire action on a faculty employee returning as Emeritus (action follows TER EME).
PRL
Preferential Rehire-Layoff
Use to rehire a former UCB employee eligible for preferential rehire under layoff policies.
PRM
Preferential Rehire-Medic Sep
Use to rehire a former UCB employee eligible for preferential rehire under medical separation policies.
RCA
Recall to Active Duty-Academic
Use to rehire a retired academic appointee.
RCL
Recall from Layoff
Use to rehire a former UCB employee eligible under recall policies.
RDC
Rehire-Data Change
Use to rehire a UCB employee who was erroneously terminated with no break in service (instead of transferred, promoted, or demoted). Contact HRMShelp before using this - in most cases, it is possible to delete the Termination transaction so that a Rehire is not necessary.
REH
Rehire
Use to rehire a former UCB employee, with or without recruitment.
REI
Reinstatement
Use only for circumstances of reinstatement of employment, where the termination has been suspended or reversed (e.g., due to a grievance settlement), usually without a break in service.
ROP
Rehire - from UCOP
Use to rehire a former UCB employee who was previously employed by UC Office of the President.
RSL
Rehire - from State/Lab
Use to rehire a former UCB employee who was previously employed by a UC Laboratory or other California state institution.
RUC
Rehire - from other UC Campus
Use to rehire a former UCB employee who was previously employed by a UC campus other than Berkeley.
RFL
Return from Leave

(For Employees Only)

RFL
Return from Leave
Use to return an appointment from a Leave of Absence.
RPL
Partial Return from Leave
Use to return an appointment from a Leave of Absence at a lower percent time (Job FTE) than prior to the Leave of Absence.

RNE

Re-Engage Non-Employee

(For Non-Employees Only)

RNE

Re-Engage Non-Employee

Use when a former UCB Non-Employee is re-engaged for a new Non-Employee assignment. Can only be used if previous is "Completed" and status is terminated.

TER
Termination

(For Employees Only)

Use for ending an additional appointment, as well as ending employment at UCB (separation). Note: Use Reason Code EAD: End Additional Job for all additional appointments. On the last active appointment, use a Reason Code that ends employment.

AAJ
Accept Another Job
Use to end employment when the employee resigns to accept another job.
CON
Conversion
Indicates data converted from PPS.
CRA
Term Casual/Restricted Appt.
Use to end employment for an employee with Appointment Type "4-Casual/Restricted".
DEA
Death
Use to end employment as a result of the employee's death.
DWJ
Dissatisfied With Job
Use to end employment when an employee resigns due to job dissatisfaction.
EAD
End Additional Job
Use to end an additional appointment.
EME
Emeritus Status
Use to enter a termination action on a faculty employee to be rehired as Emeritus (REH EME action follows).
EXP
Appointment/Contract Expired
Use to end employment due to expiration of the appointment or contract.
FRL
Failure to Return from Leave
Use to end employment when an employee fails to return from a leave of absence.
GRA
Graduation-No Longer Student
Use to end employment when a student employee resigns due to graduation from UCB.
HLT
Health
Use to end employment when an employee resigns due to health reasons.
INA
Inactive-4 consecutive months
Use to end employment when an employee has been inactive (received no pay and is not on leave) for 4 consecutive months.
JAB
Job Abandonment
Use to end employment when an employee fails to show up for work or contact supervisor.
LAJ
Look for Another Job
Use to end employment when the employee resigns to look for another job.
LOF
Layoff w/ Rehire/Recall Rights
Use to end employment when an employee is laid off with rehire/recall rights.
LON
Layoff No Sev/No REH Rights
Use to end employment when an employee is laid off with no severance and no rehire rights.
LOP
Lack of Performance
Use to end employment for an employee's lack of performance.
LOR
Layoff-Reduced Sev w/REH Rights
Use to end employment when an employee is laid off with reduced severance plus rehire rights.
LOS
Layoff w/Severance
Use to end employment when an employee is laid off with severance.
LTC
Grant/Contract Expired
Use to end employment due to termination of a UCB grant or contract that funded the position.
LTD
Termination-Limited Employee
Use to end employment for an employee with Appointment Type "3-Limited".
MAR
Family and/or Child Care
Use to end employment when an employee resigns to perform family or childcare duties.
MED
Medical Separation
Use to end employment under medical separation policies.
MIL
Military Service
Use to end employment when an employee resigns to perform military service.
MOA
Resign-Moved Out of Area
Use to end employment when an employee resigns due to a move out of the area.
MSC
Misconduct
Use to end employment for an employee's misconduct.
NCL
No Longer Certified/Licensed
Use to end employment due to expiration of or lapse in an employee's license or certification.
NRG
Resign-No Reason Given
Use to end employment when an employee resigns and does not provide a reason for resignation.
NRH
Do Not Rehire-EE Agreement
Use to end employment when an employee agrees in a settlement not to seek future employment at UCB.
NSE
Never Started Employment
Use when an employee has been entered into HRMS but never begins work.
OTH
Other
Use to end employment when no other termination reason code is appropriate.
OTT
Other Term-Coach, Per Diem, Mgmt.
Use to end employment for coaches, per diem nurses, vocational nurses, and management employees.
PDR
Per Diem Release
Use to end employment for an employee with Appointment Type "6-Per Diem".
PRE
Pregnancy-Did not desire Leave
Use to end employment when an employee resigns due to pregnancy and does not indicate a desire for pregnancy disability leave.
QWN
Quit Without Notice
Use to end employment when an employee resigns without providing notice.
REC
Retirement-Compulsory-SMG
Use to end employment for an SMG employee taking compulsory retirement.
REF
Retirement-Faculty
Use to end employment for a retiring faculty employee.
REL
Released During Probation
Use to end employment when an employee is released during 6-month probation.
RET
Retirement-Voluntary-Staff
Use to end employment for a staff employee taking voluntary retirement.
SCH
To Attend School
Use to end employment when an employee resigns to attend school.
SEM
Self-Employment
Use to end employment when an employee resigns to become self-employed.
TYR
Terminal Year
Use to terminate an academic appointee who did not receive tenure.
VWA
Visa/Work Authorization Expire
Use to end employment due to expiration of an employee's visa or work authorization document(s).
XOP
Transfer to UCOP
Use to end employment when an employee is going to work for UC Office of the President.
XSL
Transfer to State/Lab
Use to end employment when an employee is going to work for a UC Laboratory or other California state institution.
XUC
Transfer to Other UC Location
Use to end employment when an employee is going to work for a UC campus other than Berkeley.
XFR
Transfer

(For Employees Only)

For staff positions with recruitment, enter the Job Requisition number. For appointment types "X-Faculty" or "Y-Academic Non-Faculty," check the box to indicate whether the hire was "With Recruitment" or "With Waiver."