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Human Resources Management System

HRMS Action/Reason Codes

Information in this document is subject to change. For up-to-date information, refer to the online version.
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Table of Contents

Click an Action Code below to jump to it, or scroll down through the alphabetical list.

ADD Add Contingent Worker

COM Completion (Contingent Workers)

DEM Demotion

DTA Data Change

HIR Hire Applicant (through TAM recruitment/Manage Hires) -or-
Hire (Academic and Student, or Staff w/recruitment waiver)

JED Earnings Distribution Change

JLP Job Level - Paid Leave

JLU Job Level - Leave Without Pay

JRC Job Reclassification

LOA Leave of Absence - Unpaid

PLA Leave of Absence - Paid

PAY Pay Rate Change

POS Budgeted Position Change

PRO Promotion

REH Rehire

RFL Return from Leave

RNW Re-Engage Non-Employee

TER Termination

TIN Internal Transer

XFR Transfer


Action Code Description Reason Code Description When to Use

ADD

Add Contingent Worker

AFF

Staff of UC/OP/Affiliated Org

Use to create a Contingent Worker record for staff of UC/OP/Affiliated Organization.

CNS

Consultant

Use to create a Contingent Worker record for a consultant.

COM

Committee Member

Use to create a Contingent Worker record for a committee member.

HSC

HHMI Scholar

Use to create a Contingent Worker record for an HHMI Scholar.

IND

Independent Contractor

Use to create a Contingent Worker record for an independent contractor.

LBL

Employee of LBL

Use to create a Contingent Worker record for an LBL employee.

LPD

LBL/DOE Postdoc

Use to create a Contingent Worker record for an LBL/DOE Postdoc.

SFC

Unpaid Student Facilitator

Use to create a Contingent Worker record for an Unpaid Student Facilitator (DECAL student).

TMP

Temporary Agency Staff

Use to create a Contingent Worker record for Temporary Agency staff.

VOL

Volunteer

Use to create a Contingent Worker record for a staff volunteer.

VSC

Visiting Scholar

Use to create a Contingent Worker record for a Visiting Scholar (relationship w/department).

VSR

Visiting Student Researcher

Use to create a Contingent Worker record for a Visiting Student Researcher (relationship w/department).

COM

Completion

(For Contingent Workers Only)

Use to end a Contingent Worker appointment. Will change status from "Active" to "Terminated."

COM

Complete Assignment (non-EE)

Use to end a Contingent Worker appointment when complete.

DEA

Death (non-EE)

Use to end a Contingent Worker appointment as a result of death.

INV

Involuntary (non-EE)

Use when a Contingent Worker involuntarily leaves an appointment prior to completion.

NOS

No Show (non-EE)

Use when a Contingent Worker has been entered into HCM but does not show up to begin work.

VOL

Voluntary (non-EE)

Use when a Contingent Worker voluntarily leaves an appointment prior to completion.

DEM

Demotion

(For Employees Only)

INV

Involuntary

Use when an employee moves involuntarily from one UCB position to another UCB position with a lower salary range midpoint.

VOL

Voluntary

Use when an employee moves voluntarily from one UCB position to another UCB position with a lower salary range midpoint. Note: For staff positions with recruitment, enter the Job Requisition number.

DTA

Data Change

APD

Appointment Date

Use to establish an earlier appointment end date or indefinite date.

APT

Appointment Type (EE Only)

Use to change an employee's Appointment Type (e.g., from "3-Limited" to 2-Regular/Career"). Note: For Appointment Type changes resulting from filling a TAM job opening, use Transfer: APT Transfer - Appointment Type.

CCC

Career Compass Conversion

Indicates a job code change resulting from Career Compass evaluation.

COR

Correction
(Valid for EE or CWR)

Use to correct an incorrect data value on the current row of an employee record.

CST

Change Status
(EE Only)

Use to change the Fixed/Variable status of a positive time employee. Note: To change a Career employee from Fixed to Variable status, use Data Change: RTI Reduction in Time/Layoff Indefinite or RTV Reduction in Time/Layoff Temporary.

DPT

Dept. ID Change - Reorg
(Valid for EE or CWR)

Do not use. Indicates a change made by Central to update an employee's Job Department due to reorganization or org tree node inactivation.

ERD

Expected Return Date

Use to update an employee's leave expected return date.

MTC

Mass Title Change-Central Only
(EE Only)

Do not use. Indicates a mass change by Central to all affected titles.

LVC

Leave Code
(EE Only)

Use to update an employee's Leave Code.

MTC

Mass Title Change-Central Only
(EE Only)

Do not use. Indicates a mass change by Central to all affected titles.

PER

Percent Time Change
(EE Only)

Use to increase or decrease percent time (Job FTE) on an academic or casual/restricted appointment, or to increase percent time on a staff appointment. (See Data Change: RTI, RTT, RTV.)

REV

Reappoint Contingent Worker
(NEE Only)

Use to renew a Contingent Worker assignment with no break in service, or to extend an assignment end date.

RPN

Reappoint Contingent Worker
(CWR Only)

Use to renew a Contingent Worker assignment with no break in service, or to extend an assignment end date.

RPT

Renewal/Reappointment
(EE Only)

Use to renew an employee's appointment with no break in service, by extending an appointment end date.

RTI

Reduction in Time/Layoff Indefinite
(EE Only)

Use when management initiates a reduction in percent time (Job FTE) indefinitely, on an academic or staff appointment that would be eligible for preferential rehire in the event of a layoff.

RTS

Reduction in Time with Severance
(EE Only)

Use when management initiates a reduction in percent time (Job FTE) indefinitely, and employee is eligible for and accepts severance pay for the reduction. Limited use. Check the appropriate personnel program.

RTT

Reduction in Time/Layoff Temporary
(EE Only)

Use when management initiates a reduction in percent time (Job FTE) temporarily, on an academic or staff appointment.

RTV

Reduction in Time-Voluntary
(EE Only)

Use when an employee initiates a reduction in percent time (Job FTE) indefinitely or temporarily, on a staff appointment that would be eligible for preferential rehire in the event of a layoff.

SDC

START Program Data Change - Central Only
(EE Only)

Do not use.

Restricted to OHR Data Services. It is used to record a change to the START (Staff Academic Reduction in Time) program begin date, end date, or "RTP" distribution line percent.

STA

START Program Begin - Central Only
(EE Only)

Do not use.

Restricted to OHR Data Services. Used to record the beginning date of START program participation.

STE

START Program End
(EE Only)

Restricted to OHR Data Services. It is used to record the ending date of START program participation.

SUP

Supervisor Change
(Valid for EE or CWR)

Use to change an employee's supervisor.

TCC

Time Code Change
(EE Only)

Use to change an employee's Time Code (e.g., from E-exception to Z-Positive Roster).

TYR

Terminal Year Appointment
(EE Only)

Use to indicate an academic appointee's final year after not receiving tenure.

HIR

Hire

Use to hire a new employee or to add a new employment instance (concurrent job record) for an active employee. For appointment types "X-Faculty" or "Y-Academic Non-Faculty," check the box to indicate whether the hire was "With Recruitment" or "With Waiver".


Use for the first Employment Instance on a new hire

CON

Conversion

Indicates data converted from PPS.

HIR

Hire

Use to hire an individual new to the UCB campus.

HOP

Hire from UCOP

Use to hire an individual who was previously employed by UC Office of the President.

HSL

Hire from State/Lab

Use to hire an individual who was previously employed by a UC Laboratory or other California state institution.

HUC

Hire from other UC Campus

Use to hire an individual who was previously employed by a UC campus other than Berkeley.

Hire

Use for new Employment Instances on an active employee

ACA

Additional Compensation

Use for academic appointees receiving additional compensation.

ADD

Additional Job

Use to add a new concurrent appointment whose dates overlap one or more active appointments (i.e., when an employee holds two or more appointments/part time jobs at the same time).

INT

Intern

Use to add a concurrent appointment that is an internship.

RCA

Recall to Active Duty

Use to add a recall appointment when a faculty member already has an emeritus job.

STP

Stipend-Academic

Use to give a stipend to an academic appointee. Note: For staff stipends, use Pay Rate Change: Stipend-Staff on current record - do not add an additional employment instance.

JED

Earnings Distribution Change

(For Employees Only)

COA

Mass COA Change-Central Only

Do not use. Indicates a mass change by Central to all affected distributions.

DIS

Distribution

Use to:

  • Change chartstrings to which earnings will be charged
  • Add or change a Work-Study Code
  • Reallocate existing distribution percent (no change to Job FTE)

ECC

Earnings Code Change

Use to apply a more appropriate earnings code, oftentimes newly available.

JLP

Job Level - Paid Leave

(For Employees Only)

Use when an employee is taking a paid leave of absence from one appointment but remaining active in another appointment. This action does not place the employee on leave in PPS. Note: This action is only valid for employees with more than one active appointment. For employees with one appointment only, or for employees taking a paid leave of absence on all appointments, use Action PLA: Leave of Absence - Paid.

ADM

Administrative

Use when campus administration has granted paid leave for an event or activity.

ASM

Active Service Modified

Not a leave. Used for tracking modified service when an academic appointee has substantial responsibility for a newborn child or adoptee.

CHB

Child Bearing

Use for paid pregnancy disability leave.

FML

FMLA-Family Medical Leave

Use for paid leave eligible under the Family Medical Leave Act (FMLA).

FUR

Furlough

Use when an employee has a pre-designated paid period of time off included in the type of position held.

GOV

Gov/Public Service

Use for paid leave granted to perform government or public service.

LLS

Leave in Lieu of Sabbatical

Use for paid leave granted to faculty when sabbatical policies cannot be invoked (requires exceptional approval).

MED

Medical

Use for paid medical leave (self only) not eligible under the Family Medical Leave Act (FMLA).

OAC

Other Academic

Use for other academic-related paid leave not eligible under other types of leave.

PAR

Parental

Use for paid leave to bond with a child after birth or adoption.

PER

Personal

Use for employee-initiated paid leave granted for personal reasons.

PRO

Professional Develop

Use for paid leave granted to take coursework (internship, etc.) for professional development.

RES

Special Research-Academic

Use for paid leave granted to conduct research.

SFP

Sabbatical-Full Pay Acad

Use for sabbatical leave at full pay.

SPP

Sabbatical Partial Pay Acad

Use for sabbatical leave at partial pay.

SRF

Sabbatical-in-Res-Full Acad

Use for sabbatical leave in residence at full pay.

SRP

Sabbatical-in-Res-Partial Acad

Use for sabbatical leave in residence at partial pay.

JLU

Job Level - Leave Without Pay

(For Employees Only)

Use when an employee is taking an unpaid leave of absence from one appointment but remaining active in another appointment. This action does not place the employee on leave in PPS. Note: This action is only valid for employees with more than one active appointment. For employees with one appointment only, or for employees taking an unpaid leave of absence on all appointments, use Action LOA: Leave of Absence - Unpaid.

ADM

Administrative

Use when campus administration has granted unpaid leave for an event or activity.

BBP

Benefits Bridge Period

Use for qualified Non-Senate Faculty employees to continue health and welfare benefits for up to three months between active NSF appointments.

CHB

Child Bearing

Use for unpaid pregnancy disability leave.

FML

FMLA-Family Medical Leave

Use for unpaid leave eligible under the Family Medical Leave Act (FMLA).

FUR

Furlough

Use when an employee has a pre-designated unpaid period of time off included in the type of position held.

GOV

Gov/Public Service

Use for unpaid leave granted to perform government or public service.

MED

Medical

Use for unpaid medical leave (self only) not eligible under the Family Medical Leave Act (FMLA).

OAC

Other Academic

Use for other academic-related unpaid leave not eligible under other types of leave.

PAR

Parental

Use for unpaid leave to bond with a child after birth or adoption.

PER

Personal

Use for employee-initiated unpaid leave granted for personal reasons.

PRO

Professional Develop

Use for unpaid leave granted to take coursework (internship, etc.) for professional development.

RES

Special Research-Academic

Use for unpaid leave granted to conduct research.

TLO

Temporary Layoff

Use to reduce an employee's time to zero temporarily (management-initiated).

JRC

Job Reclassification

(For Employees Only)

RCD

Downward

Use when an employee's position is reclassified to a title with a lower salary range midpoint.

RCL

Lateral

Use when an employee's position is reclassified to a title with the same salary range midpoint.

RCU

Upward

Use when an employee's position is reclassified to a title with a higher salary range midpoint.

RPJ

Return

Use to end a temporary job reclassification when the employee's regular position is non-budgeted. (See Note under JRC TMP for budgeted positions.)

SER

Series Change-Academic

Use to change the job title of an academic appointee from one title series to another title series. Note: Check the appropriate box to indicate whether the reclassification was "With Recruitment" or "With Waiver."

TMP

Temporary

Use for a temporary job reclassification when the employee's regular position is non-budgeted. Note: For a permanently budgeted position, place the budgeted postion on hold using POS PRT, and add a concurrent job for the temporary reclassification. End the temporary job reclassification using TER EAD, and take the budgeted position off hold using POS RMV.

LOA

Leave of Absence - Unpaid

(For Employees Only)

Use when an employee is taking an unpaid leave of absence from all active appointments (person level leave). This action places the employee on leave in PPS. Note: Each appointment should be placed on leave. The Effective Date and Expected Return Date on all appointments must be equal.

ADM

Administrative

Use when campus administration has granted unpaid leave for an event or activity.

BBP

Benefits Bridge Period

Use for qualified Non-Senate Faculty employees to continue health and welfare benefits for up to three months between active NSF appointments.

CHB

Child Bearing

Use for unpaid pregnancy disability leave.

FML

FMLA-Family Medical Leave

Use for unpaid leave eligible under the Family Medical Leave Act (FMLA).

FUR

Furlough

Use when an employee has a pre-designated unpaid period of time off included in the type of position held.

GOV

Gov/Public Service

Use for unpaid leave granted to perform government or public service.

INP

Initial Period-Academic

Use when an academic appointee does not arrive on campus to begin work for at least one semester following the date of hire.

MED

Medical

Use for unpaid medical leave (self only) not eligible under the Family Medical Leave Act (FMLA).

MIL

Military Service

Use for unpaid leave granted for military service.

OAC

Other Academic

Use for other academic-related unpaid leave not eligible under other types of leave.

PAR

Parental

Use for unpaid leave to bond with a child after birth or adoption.

PER

Personal

Use for employee-initiated unpaid leave granted for personal reasons.

PRO

Professional Develop

Use for unpaid leave granted to take coursework (internship, etc.) for professional development.

RES

Special Research-Academic

Use for unpaid leave granted to conduct research.

TLO

Temporary Layoff

Use to reduce an employee's time to zero temporarily (management-initiated).

WKC

Workers' Compensation

Use for unpaid leave eligible under Workers' Compensation policies.

PLA

Leave of Absence - Paid

(For Employees Only)

Use when an employee is taking a paid leave of absence from all active appointments (person level leave). This action places the employee on leave in PPS. Note: Each appointment should be placed on leave. The Effective Date and Expected Return Date on additional appointments must be equal to or within the leave dates on the Home Department appointment.

ADM

Administrative

Use when campus administration has granted paid leave for an event or activity.

ASM

Active Service Modified

Not a leave. Used for tracking modified service when an academic appointee has substantial responsibility for a newborn child or adoptee.

CHB

Child Bearing

Use for paid pregnancy disability leave.

FML

FMLA-Family Medical Leave

Use for paid leave eligible under the Family Medical Leave Act (FMLA).

FUR

Furlough

Use when an employee has a pre-designated paid period of time off included in the type of position held.

GOV

Gov/Public Service

Use for paid leave granted to perform government or public service.

LLS

Leave in Lieu of Sabbatical

Use for paid leave granted to faculty when sabbatical policies cannot be invoked (requires exceptional approval).

MED

Medical

Use for paid medical leave (self only) not eligible under the Family Medical Leave Act (FMLA).

MIL

Military Service

Use for paid leave granted for military service.

OAC

Other Academic

Use for other academic-related paid leave not eligible under other types of leave.

PAR

Parental

Use for paid leave to bond with a child after birth or adoption.

PER

Personal

Use for employee-initiated paid leave granted for personal reasons.

PRO

Professional Develop

Use for paid leave granted to take coursework (internship, etc.) for professional development.

RES

Special Research-Academic

Use for paid leave granted to conduct research.

SFP

Sabbatical-Full Pay Acad

Use for sabbatical leave at full pay.

SPP

Sabbatical Partial Pay Acad

Use for sabbatical leave at partial pay.

SRF

Sabbatical-in-Res-Full Acad

Use for sabbatical leave in residence at full pay.

SRP

Sabbatical-in-Res-Partial Acad

Use for sabbatical leave in residence at partial pay.

WKC

Workers' Compensation

Use for paid leave eligible under Workers' Compensation policies.

PAY

Pay Rate Change

(For Employees Only)

BLI

Baseline Increase- CENTRAL USE ONLY

Do not use. As established by policy, used by Central HR to increase an employee's salary to implement a baseline wage rate or to address a systemwide low-wage earner issue.

CPP

Classification pause period

Use to increase salary during classification pause period.

DIS

Disciplinary

Use when a department takes disciplinary action against an employee resulting in a reduction in pay.

EQA

Equity Adjustment-Individual

Use to adjust an individual employee's pay based upon inequity.

MER

Merit

Use when an employee receives a pay increase based upon performance, or when an academic appointee receives an advancement in step without a change in title or rank.

MKT

Market Adjustment - Academic

Use only as directed by APO to make an adjustment to pay for Professorial & Academic Researcher titles to implement 10/1/07 Market salary scales.

MSS

Move to Step Structure - Central Only

Do not use.

Use to place an employee on a step when the title changes from an open range to a step structure.

NAA

Negotiated Agreement Adjustment

Use to increase salaries for members of a bargaining unit to implement a negotiated agreement when the increase is not merit-based nor a range adjustment.

PAR

Parity Adjustment

Use to bring a group of employees into alignment with comparison groups.

RAC

Range Adjustment-Central Only

Do not use. Indicates a mass change by Central to all affected ranges.

RAD

Range Adjustment-Department

Use to make a range adjustment within the department.

RET

Return to Base

Use to end a stipend for a staff appointee.

RIA

Review Increase-Academic

Use when an academic review results in a salary increase but no change to step.

SCA

Salary Scale Change-Acad

Use to make an adjustment when there has been a salary scale change due to market.

SDA

Shift Differential Adjustment

Use to make an adjustment to the Shift Differential rate on the Distribution page as a result of a change in policy or contract.

SIM

Salary Increase to Minimum

Use to increase an employee's salary to the minimum value for the range.

SRB

Reduction to Base Pay

Use to enter a salary reduction based upon employee participation in the Systemwide Furlough Plan for 2009-10.

STM

Structure Modification

Use when employee's step changes due to add, delete or re-numbering of steps for the title.  May or may not result in a pay change for the employee.

STP

Stipend-Staff

Use to give a stipend to a staff appointee. Note: For academic stipends, add an appointment using Add Concurrent Job and choose Additional Job: Stipend-Academic.

TIM

Time in Title-
Academic Students

Use to give a step increase to GSIs or GSRs based on either years of service or where they are in their degree program, (e.g., passed orals), and for postdoctoral stipend increases.

POS

Budgeted Position Change

(For Employees Only)

FTE

Change in Budgeted FTE

Use to increase or decrease Budgeted FTE.

PRT

Position Hold

Use to hold a permanently budgeted position while temporarily paying an employee using an unbudgeted chartstring (e.g., while the employee does an internship, takes a paid sabbatical, etc.)

RMV

Remove Position Hold

Use to remove the hold from a permanently budgeted position.

PRO

Promotion

(For Employees Only)

For staff positions with recruitment, enter the Job Requisition number. For appointment types "X-Faculty" or "Y-Academic Non-Faculty," check the box to indicate whether the promotion was "With Recruitment" or "With Waiver."

ACA

Academic

Use to advance an academic appointee from one rank to another within a title series.

CAR

Career Ladder

Use when an employee in a Career Ladder position moves to a higher level within the Career Ladder.

PRO

Promotion

Use when an employee moves from one UCB position to another UCB position with a higher salary range midpoint.

RZN

Regularization

Use for faculty, initially appointed Acting Assistant Professors, who have now completed doctoral degree requirements and changed to Assistant Professor title.

REH

Rehire

(For Employees Only)

 

For staff positions with recruitment, enter the Job Requisition number. For appointment types "X-Faculty" or "Y-Academic Non-Faculty," check the box to indicate whether the rehire was "With Recruitment" or "With Waiver."

 

Use for the first Employment Instance on a new rehire (separated employee).

 

 

EME

Emeritus Status

Use to enter a rehire action on a faculty employee returning as Emeritus (action follows TER EME).

PRL

Preferential Rehire-Layoff

Use to rehire a former UCB employee eligible for preferential rehire under layoff policies.

PRM

Preferential Rehire-Medic Sep

Use to rehire a former UCB employee eligible for preferential rehire under medical separation policies.

RCA

Recall to Active Duty-Academic

Use to rehire a retired academic appointee.

RCL

Recall from Layoff

Use to rehire a former UCB employee eligible under recall policies.

REH

Rehire

Use to rehire a former UCB employee, with or without recruitment.

REI

Reinstatement

Use only for circumstances of reinstatement of employment, where the termination has been suspended or reversed (e.g., due to a grievance settlement), usually without a break in service.

ROP

Rehire - from UCOP

Use to rehire a former UCB employee who was previously employed by UC Office of the President.

RSL

Rehire - from State/Lab

Use to rehire a former UCB employee who was previously employed by a UC Laboratory or other California state institution.

RUC

Rehire - from other UC Campus

Use to rehire a former UCB employee who was previously employed by a UC campus other than Berkeley.

REH

Rehire

Use for reactivating additional Employment Instances in terminated status, for an active employee.

ACA

Additional Compensation

Use for academic appointees receiving additional compensation.

ADD

Additional Job

Use to add a new concurrent appointment whose dates overlap one or more active appointments (i.e., when an employee holds two or more appointments/part time jobs at the same time).

INT

Intern

Use to add a concurrent appointment that is an internship.

RCA

Recall to Active Duty

Use to add a recall appointment when a faculty member already has an emeritus job.

STP

Stipend-Academic

Use to give a stipend to an academic appointee. Note: For staff stipends, do not create a New Employee Instance. Use Pay Rate Change: Stipend-Staff to add a new one.

RFL

Return from Leave

(For Employees Only)

RFL

Return from Leave

Use to return an appointment from a Leave of Absence.

RPL

Partial Return from Leave

Use to return an appointment from a Leave of Absence at a lower percent time (Job FTE) than prior to the Leave of Absence.

RNW

Renewal

(For Contingent Workers Only)

RNW

Renew CWR

Use to reactivate a terminated CWR record. Previous action must be "Completion" and status must show "T" (terminated).

TER

Termination

(For Employees Only)

Use for ending an additional appointment, as well as ending employment at UCB (separation). Note: Use Reason Code EAD: End Additional Job for all additional appointments. On the last active appointment, use a Reason Code that ends employment.

AAJ

Accept Another Job

Use to end employment when the employee resigns to accept another job.

CON

Conversion

Indicates data converted from PPS.

CRA

Term Casual/Restricted Appt.

Use to end employment for an employee with Appointment Type "4-Casual/Restricted".

DEA

Death

Use to end employment as a result of the employee's death.

DWJ

Dissatisfied With Job

Use to end employment when an employee resigns due to job dissatisfaction.

EAD

End Additional Job

Use to end an additional appointment.

EME

Emeritus Status

Use to enter a termination action on a faculty employee to be rehired as Emeritus (REH EME action follows).

EXP

Appointment/Contract Expired

Use to end employment due to expiration of the appointment or contract.

FRL

Failure to Return from Leave

Use to end employment when an employee fails to return from a leave of absence.

GRA

Graduation-No Longer Student

Use to end employment when a student employee resigns due to graduation from UCB.

HLT

Health

Use to end employment when an employee resigns due to health reasons.

INA

Inactive-4 consecutive months - from payroll

Do not use.

Use to end employment when an employee has been inactive (received no pay and is not on leave) for 4 consecutive months.

JAB

Job Abandonment

Use to end employment when an employee fails to show up for work or contact supervisor.

LAJ

Look for Another Job

Use to end employment when the employee resigns to look for another job.

LOF

Layoff w/ Rehire/Recall Rights

Use to end employment when an employee is laid off with rehire/recall rights.

LON

Layoff No Sev/No REH Rights

Use to end employment when an employee is laid off with no severance and no rehire rights.

LOP

Lack of Performance

Use to end employment for an employee's lack of performance.

LOR

Layoff-Reduced Sev w/REH Rights

Use to end employment when an employee is laid off with reduced severance plus rehire rights.

LOS

Layoff w/Severance

Use to end employment when an employee is laid off with severance.

LTC

Grant/Contract Expired

Use to end employment due to termination of a UCB grant or contract that funded the position.

LTD

Termination-Limited Employee

Use to end employment for an employee with Appointment Type "3-Limited".

MAR

Family and/or Child Care

Use to end employment when an employee resigns to perform family or childcare duties.

MED

Medical Separation

Use to end employment under medical separation policies.

MIL

Military Service

Use to end employment when an employee resigns to perform military service.

MOA

Resign-Moved Out of Area

Use to end employment when an employee resigns due to a move out of the area.

MSC

Misconduct

Use to end employment for an employee's misconduct.

NCL

No Longer Certified/Licensed

Use to end employment due to expiration of or lapse in an employee's license or certification.

NRG

Resign-No Reason Given

Use to end employment when an employee resigns and does not provide a reason for resignation.

NRH

Do Not Rehire-EE Agreement

Use to end employment when an employee agrees in a settlement not to seek future employment at UCB.

NSE

Never Started Employment

Use when an employee has been entered into HRMS but never begins work.

OTH

Other

Use to end employment when no other termination reason code is appropriate.

OTT

Other Term-Coach, Per Diem, Mgmt.

Use to end employment for coaches, per diem nurses, vocational nurses, and management employees.

PDR

Per Diem Release

Use to end employment for an employee with Appointment Type "6-Per Diem".

PRE

Pregnancy-Did not desire Leave

Use to end employment when an employee resigns due to pregnancy and does not indicate a desire for pregnancy disability leave.

QWN

Quit Without Notice

Use to end employment when an employee resigns without providing notice.

REC

Retirement-Compulsory-SMG

Use to end employment for an SMG employee taking compulsory retirement.

REF

Retirement-Faculty

Use to end employment for a retiring faculty employee.

REL

Released During Probation

Use to end employment when an employee is released during 6-month probation.

RET

Retirement-Voluntary-Staff

Use to end employment for a staff employee taking voluntary retirement.

SCH

To Attend School

Use to end employment when an employee resigns to attend school.

SEM

Self-Employment

Use to end employment when an employee resigns to become self-employed.

TYR

Terminal Year

Use to terminate an academic appointee who did not receive tenure.

VSO

Resign-Voluntary Sep Option

Use to end employment due to Voluntary Separation Option

VWA

Visa/Work Authorization Expire

Use to end employment due to expiration of an employee's visa or work authorization document(s).

XOP

Transfer to UCOP

Use to end employment when an employee is going to work for UC Office of the President.

XSL

Transfer to State/Lab

Use to end employment when an employee is going to work for a UC Laboratory or other California state institution.

XUC

Transfer to Other UC Location

Use to end employment when an employee is going to work for a UC campus other than Berkeley.

TIN

Internal Transfer

INT

Internal

Use to transfer ownership of an active record to another department. Note: For effective date, use the last day in your department.

XFR

Transfer

(For Employees Only)

For staff positions with recruitment, be sure to begin at Manage Hires and choose Transer. For appointment types "X-Faculty" or "Y-Academic Non-Faculty," check the box to indicate whether the hire was "With Recruitment" or "With Waiver."

APT

Transfer - Appointment Type

Use when an employee fills an TAM job requisition for the same position he or she holds on a limited or temporary appointment, resulting in a change to appointment type (e.g., from 3-Limited to 2-Regular/Career) but no other significant job changes.

XFD

Transfer within Department

Use when an employee moves from one position at UCB to another position at UCB with the same salary range midpoint, within a department.

XFL

Transfer to New Dept-
Lateral

Use when an employee moves from one position at UCB to another position at UCB with the same salary range midpoint, in a different department.