Guide to choosing deselection reasons in eRecruit
As the official system of record for the campus’s hiring process, eRecruit houses the data that the campus is required to maintain. We use this data to fulfill mandatory reporting requirements about our hiring practices. Part of the information we must record is which applicants met the minimum requirements for each position. This information is recorded in eRecruit as a deselection reason. Therefore, entering the deselection reason for every candidate is a very important part of fulfilling our reporting requirements.
Originators should deselect applicants manually at two stages of the recruitment process:
- When the hiring manager determines that an applicant will not be interviewed for a position, Originators should deselect the applicant on the Select Applicant for Interview page.
- After interviews have taken place, Originators can deselect applicants who were interviewed on the Interview Summary page.
The guide below will help eRecruit Originators select the most accurate deselection reason.
Reason Description |
Abbreviation |
When to use |
Minimally Qualified |
Min Qual |
Use this reason when you've determined that the applicant meets minimum qualifications but have decided that you will not hire this applicant. |
Not Minimally Qualified |
No Mn Qual |
Use this reason when the applicant does not meet the minimum qualifications indicated on the job posting. |
MinimallyQualified-OtherHired |
OtherHired |
Do not use this deselection reason - the eRecruit system automatically assigns this reason to all remaining applicants not selected when the requisition is closed. |
Another Hired – Outstanding Candidate |
Out Candid |
Use this reason when this applicant was not chosen for the position but was an outstanding candidate and you would recommend him/her for other positions on campus. |
Unable to Contact |
No Contact |
Use this reason when you try to contact an applicant to arrange an interview, but the contact information provided by the applicant is not valid. |
Misrepresentation |
Misreprsnt |
Use this reason when the applicant has made a false, incorrect or incomplete statement of fact in their application or in an interview. |
Slctd for Other UCBPosition |
Other UCB |
Use this reason when an applicant accepts another job at UC Berkeley. |
Ineligible – Employment Cond |
EmplCond |
Use this reason when an employment condition is not met, such as ineligible work status (inability to fulfill the I-9 requirements), background check or drug screening. |
Failed to Show Up At Interview |
NoShowInt |
Use this reason when an applicant has accepted a scheduled interview and has not appeared. |
Requisition Cancelled |
Req Cancel |
Do not use this deselection reason - the eRecruit system automatically assigns this reason to all applicants when the requisition is cancelled. |
Accepted Another (non-UCB) Job |
Other Job |
Use this reason when an applicant accepts a job with another employer. |
Offer Rejected |
Offer Rej |
Use this reason when you interview an applicant and make an offer, but the applicant rejects your offer. |