Human Capital Management

Direct Deposit

• Direct Deposit setup - New Users
• Direct Deposit changes or cancellations - Current Direct Deposit receivers
• Direct Deposit - Reentering Direct Deposit for Rehired Employees

Self-Service Direct Deposit - New users

1. Go to https://blu.berkeley.edu and login using your Calnet id and password.
2. In the Self Service menu (top left), click on the Direct Deposit link.
   
3. A new Browser window will open up with the Direct Deposit page (if it does not, please temporarily disable your internet browser's pop-up blocker) and try again.
4. Click the "Add Account" button.
   
5. Enter the bank information. Click the "View Check Example" link if you are uncertain which numbers to enter.
• Choose Account Type: Checking or Savings
• Type the bank Routing Number (aka Transit number) (first nine digits in the lower left corner of your check or savings deposit slip).
• Type your Account Number. (Do not include dashes or spaces. Do not include the check number if using the numbers on a check.)
  

6. Click the SAVE button when the information has been entered. A confirmation window will appear. Click the OK button to continue.
   
7. Another confirmation window with your new information will appear. The last few digits of the bank account will be masked with **** signs. If you see an error, you can click the Edit button to change the information.
   
   You can also click the "Earnings Statement Print Option" link that allows you to opt-in to get a printed receipt of your direct deposit every month. If you do not select the Printed option (and click SAVE), the default is NO printed receipt of direct deposit.
   
8. You have finished entering your direct deposit and can close the browser window.

Reminder: There is a waiting period before your Direct Deposit action takes effect, determined by the payroll system, the entry date of your request and the payroll deadlines. It can take up to a month to set up, so if a payroll payment is generated for you during the verification period, a paper check will be produced and mailed to your department.

NOTE: Direct deposit information for employees is sent automatically to the Berkeley Financial System (BFS). Employees who receive payments/reimbursements from BFS will have those payments deposited by EFT (electronic fund transfer) to the account they set up for Direct Deposit in HCM (except when prohibited from receiving such payments by EFT by policy, e.g. petty cash custodians). Employees who wish to make other arrangements for BFS payments should contact Disbursements at check_eft@berkeley.edu.

Self-Service Direct Deposit - Existing Direct Deposit alterations or cancellations

1. Go to https://blu.berkeley.edu and login using your Calnet id and password.
2. In the Self Service menu (top left), click on the Direct Deposit link.
   
3. A new Browser window will open up on the Direct Deposit page (if it does not, please temporarily disable your internet browser's pop-up blocker).
4. Since you already have Direct Deposit set up, you have 2 options.
   - You can either EDIT your information to put in a new bank account (you do NOT need to cancel the old information, just add the new information).
   - You can DELETE the information to cancel Direct Deposit and return to receiving a paper check. (do not chose this option if all you are doing is changing banks or bank accounts).
   
   
   There is also a link called "Earnings Statement Print Option" that allows you to opt-in to get a printed receipt of your direct deposit every month. Choose your option and click SAVE, then Return to Direct Deposit.
   
5. To EDIT your information, click EDIT and enter the new information. If the bank is not changing, only the new account # is needed. If the bank is changing you will need to enter the new routing number and the new account number. Then click SAVE.
   
6. A confirmation window will appear. Click the OK button to continue.
   
7. Another confirmation window with your new information will appear. The last few digits of the bank account will be masked with **** signs. If you see an error, you can click the Edit button to change the information.
   
   You can also click the "Earnings Statement Print Option" link that allows you to opt-in to get a printed receipt of your direct deposit every month. If you do not select the Printed option (and click SAVE), the default is NO printed receipt of direct deposit.
   
8. If all your information is correct, then you are finished and can close your browser window.

Reminder: There is a waiting period for verification (at least 2 weeks) before your Direct Deposit change takes effect, exact time is determined by the payroll system verification process, the date of your entry and the payroll deadline.

Self-Service Direct Deposit- Rehired employees - reactivate Direct Deposit

NOTE: Rehired employees MUST reinstate their Direct Deposit when they are rehired (the information was purged from the payroll system after their last job).

1. Go to https://blu.berkeley.edu and login using your Calnet id and password.
2. In the Self Service menu (top left), click on the Direct Deposit link.
   
3. A new Browser window will open up on the Direct Deposit page (if it does not, please temporarily disable your internet browser's pop-up blocker).
4. Your old Direct Deposit information will appear, but it has been wiped from the Payroll system when your employment ended. A rehire does NOT pass the information to the payroll system again (because the information might be outdated). Thus it must be reentered by the employee or the HR administrator whenever there is a break in service.
   
   To reactivate your Direct Deposit, you will need to click EDIT and enter the information again.
   
5. Enter your bank information.
   • Choose Account Type: Checking or Savings
   • Type the bank Routing Number (aka Transit number) (first nine digits in the lower left corner of your check or savings deposit slip).
   • Type your Account Number. (Do not include dashes or spaces. Do not include the check number if using the numbers on a check.)
   Then click SAVE.
   
6. A confirmation window will appear. Click the OK button to continue.
   
7. Another confirmation window with your reentered information will appear. The last few digits of the bank account will be masked with **** signs. If you see an error, you can click the Edit button to change the information.
   
   You can also click the "Earnings Statement Print Option" link that allows you to opt-in to get a printed receipt of your direct deposit every month. If you do not select the Printed option (and click SAVE), the default is NO printed receipt of direct deposit.
   
8. If all your information is correct, then you are finished and can close your browser window.

Reminder: There is a waiting period for verification (at least 2 weeks) before your Direct Deposit reactivation takes effect, exact time is determined by the payroll system verification process, the date of your entry and the payroll deadline.