Email Notification Trigger Rules
- An asterisk ("*") in a recipient column means that recipient receives an email notification for the particular Action / Reason combination.
- Move your mouse over a column heading for a longer version of the column heading.
- Click on a column heading for more information on a recipient type.
| Action Description (Code) | Reason Description (Code) | D e p |
S u p |
E m p |
N o n |
P a y |
V o c |
E R |
E D |
S e c |
|---|---|---|---|---|---|---|---|---|---|---|
| Add Non-Employee (ADD) | Add Non-Employee (ADD) | * | ||||||||
| Add Non-Employee (ADD) | Consultant (CNS) | * | ||||||||
| Additional Job (ADL) | Additional Comp-Academic (ACA) | * | ||||||||
| Additional Job (ADL) | Additional Job (ADD) | * | ||||||||
| Additional Job (ADL) | Intern (INT) | * | ||||||||
| Additional Job (ADL) | Recall to Active Duty Emeritus (RCA) | * | ||||||||
| Additional Job (ADL) | Stipend-Academic (STP) | * | ||||||||
| Completion (COM) | Complete Assignment (non EE) (COM) | * | * | |||||||
| Completion (COM) | Death (non EE) (DEA) | * | * | |||||||
| Completion (COM) | Involuntary (non EE) (INV) | * | * | |||||||
| Completion (COM) | No Show (NOS) | * | * | |||||||
| Completion (COM) | Voluntary (non EE) (VOL) | * | * | |||||||
| Demotion (DEM) | Involuntary (INV) | * | * | * | ||||||
| Demotion (DEM) | Voluntary (VOL) | * | * | * |
| Action Description (Code) | Reason Description (Code) | D e p |
S u p |
E m p |
N o n |
P a y |
V o c |
E R |
E D |
S e c |
|---|---|---|---|---|---|---|---|---|---|---|
| Data Change (DTA) | Appointment Date (APD) | * | ||||||||
| Data Change (DTA) | Appointment Type (APT) | * | ||||||||
| Data Change (DTA) | Correction (COR) | * | ||||||||
| Data Change (DTA) | Change Status (CST) | * | ||||||||
| Data Change (DTA) | Mass Title Change-Central Only (MTC) | * | ||||||||
| Data Change (DTA) | Percent Time Change (PER) | * | ||||||||
| Data Change (DTA) | Reactivate Appointment (RAA) | * | ||||||||
| Data Change (DTA) | Five-Year Review-Academic (REV) | * | ||||||||
| Data Change (DTA) | Reactivate Job Record (RJR) | * | ||||||||
| Data Change (DTA) | Renewal/Reappointment (RPT) | * | ||||||||
| Data Change (DTA) | Reduction Time/LOF Indefinite (RTI) | * | ||||||||
| Data Change (DTA) | Reduction Time/LOF Temporary (RTT) | * | ||||||||
| Data Change (DTA) | Reduction Time-Voluntary (RTV) | * | ||||||||
| Data Change (DTA) | START Program Date Change (SDC) | * | ||||||||
| Action Description (Code) | Reason Description (Code) | D e p |
S u p |
E m p |
N o n |
P a y |
V o c |
E R |
E D |
S e c |
| Data Change (DTA) | START Program Begin (STA) | * | ||||||||
| Data Change (DTA) | START Program End (STE) | * | ||||||||
| Data Change (DTA) | Supervisor Change (SUP) | * | ||||||||
| Data Change (DTA) | Terminal Year Appointment (TYR) | * | ||||||||
| Hire (HIR) | Hire (HIR) | * | * | |||||||
| Hire (HIR) | Hire from UCOP (HOP) | * | * | * | ||||||
| Hire (HIR) | Hire from State/Lab (HSL) | * | * | * | ||||||
| Hire (HIR) | Hire from other UC Campus (HUC) | * | * | * | ||||||
| Earnings Distribution Change (JED) | Mass COA Change-Central Only (COA) | * | ||||||||
| Earnings Distribution Change (JED) | Distribution (DIS) | * | ||||||||
| Job Reclassification (JRC) | Downward (RCD) | * | * | * | ||||||
| Job Reclassification (JRC) | Lateral (RCL) | * | * | * | ||||||
| Job Reclassification (JRC) | Upward (RCU) | * | * | * | ||||||
| Job Reclassification (JRC) | Return to Permanent Job (RPJ) | * | * | * | ||||||
| Action Description (Code) | Reason Description (Code) | D e p |
S u p |
E m p |
N o n |
P a y |
V o c |
E R |
E D |
S e c |
| Job Reclassification (JRC) | Series Change-Academic (SER) | * | * | * | ||||||
| Job Reclassification (JRC) | Temporary (TMP) | * | * | * | ||||||
| Leave of Absence (LOA) | Administrative (ADM) | * | * | |||||||
| Leave of Absence-Unpaid (LOA) | Administrative (ADM) | * | * | |||||||
| Leave of Absence (LOA) | Benefits Bridge Period (BBP) | * | * | |||||||
| Leave of Absence-Unpaid (LOA) | Benefits Bridge Period (BBP) | * | * | |||||||
| Leave of Absence (LOA) | Child Bearing (CHB) | * | * | |||||||
| Leave of Absence-Unpaid (LOA) | Child Bearing (CHB) | * | * | |||||||
| Leave of Absence (LOA) | FMLA-Family Medical Leave (FML) | * | * | |||||||
| Leave of Absence-Unpaid (LOA) | FMLA-Family Medical Leave (FML) | * | * | |||||||
| Leave of Absence (LOA) | Furlough (FUR) | * | * | |||||||
| Leave of Absence-Unpaid (LOA) | Furlough (FUR) | * | * | |||||||
| Leave of Absence (LOA) | Gov/Public Service (GOV) | * | * | |||||||
| Leave of Absence-Unpaid (LOA) | Gov/Public Service (GOV) | * | * | |||||||
| Action Description (Code) | Reason Description (Code) | D e p |
S u p |
E m p |
N o n |
P a y |
V o c |
E R |
E D |
S e c |
| Leave of Absence (LOA) | Initial Period-Academic (INP) | * | * | |||||||
| Leave of Absence-Unpaid (LOA) | Initial Period-Academic (INP) | * | * | |||||||
| Leave of Absence (LOA) | Medical (MED) | * | * | |||||||
| Leave of Absence-Unpaid (LOA) | Medical (MED) | * | * | |||||||
| Leave of Absence (LOA) | Military Service (MIL) | * | * | |||||||
| Leave of Absence-Unpaid (LOA) | Military Service (MIL) | * | * | |||||||
| Leave of Absence (LOA) | Parental (PAR) | * | * | |||||||
| Leave of Absence-Unpaid (LOA) | Parental (PAR) | * | * | |||||||
| Leave of Absence (LOA) | Personal (PER) | * | * | |||||||
| Leave of Absence-Unpaid (LOA) | Personal (PER) | * | * | |||||||
| Leave of Absence (LOA) | Professional Develop (PRO) | * | * | |||||||
| Leave of Absence-Unpaid (LOA) | Professional Develop (PRO) | * | * | |||||||
| Leave of Absence (LOA) | Special Research-Academic (RES) | * | * | |||||||
| Leave of Absence-Unpaid (LOA) | Special Research-Academic (RES) | * | * | |||||||
| Action Description (Code) | Reason Description (Code) | D e p |
S u p |
E m p |
N o n |
P a y |
V o c |
E R |
E D |
S e c |
| Leave of Absence (LOA) | Temporary Layoff (TLO) | * | * | |||||||
| Leave of Absence-Unpaid (LOA) | Temporary Layoff (TLO) | * | * | |||||||
| Leave of Absence (LOA) | Workers Compensation (WKC) | * | * | |||||||
| Leave of Absence-Unpaid (LOA) | Workers Compensation (WKC) | * | * | |||||||
| Pay Rate Change (PAY) | Disciplinary (DIS) | * | * | * | ||||||
| Pay Rate Change (PAY) | Equity Adjustment-Individual (EQA) | * | * | * | ||||||
| Pay Rate Change (PAY) | Merit (MER) | * | * | * | ||||||
| Pay Rate Change (PAY) | Negotiated Agreement Adjustmen (NAA) | * | * | * | ||||||
| Pay Rate Change (PAY) | Parity Adjustment (PAR) | * | * | * | ||||||
| Pay Rate Change (PAY) | Range Adjustment-Central Only (RAC) | * | * | * | ||||||
| Pay Rate Change (PAY) | Range Adjustment-Department (RAD) | * | * | * | ||||||
| Pay Rate Change (PAY) | Return to Base (RET) | * | * | * | ||||||
| Pay Rate Change (PAY) | Review Increase-Academic (RIA) | * | * | * | ||||||
| Pay Rate Change (PAY) | Regularization (RZN) | * | * | * | ||||||
| Action Description (Code) | Reason Description (Code) | D e p |
S u p |
E m p |
N o n |
P a y |
V o c |
E R |
E D |
S e c |
| Pay Rate Change (PAY) | Salary Scale Change-Acad (SCA) | * | * | * | ||||||
| Pay Rate Change (PAY) | Salary Increase to Min Rate (SIM) | * | * | * | ||||||
| Pay Rate Change (PAY) | Stipend-Staff (STP) | * | * | * | ||||||
| Pay Rate Change (PAY) | Time in Title-Academic Student (TIM) | * | * | * | ||||||
| Leave of Absence-Paid (PLA) | Administrative (ADM) | * | ||||||||
| Leave of Absence-Paid (PLA) | Active Service Modified Duties (ASM) | * | ||||||||
| Leave of Absence-Paid (PLA) | Child Bearing (CHB) | * | ||||||||
| Leave of Absence-Paid (PLA) | FMLA-Family Medical Leave (FML) | * | * | * | ||||||
| Leave of Absence-Paid (PLA) | Furlough (FUR) | * | ||||||||
| Leave of Absence-Paid (PLA) | Gov/Public Service (GOV) | * | ||||||||
| Leave of Absence-Paid (PLA) | Leave in lieu of Sabbatical (LLS) | * | ||||||||
| Leave of Absence-Paid (PLA) | Medical (MED) | * | ||||||||
| Leave of Absence-Paid (PLA) | Military Service (MIL) | * | ||||||||
| Leave of Absence-Paid (PLA) | Other Academic (OAC) | * | ||||||||
| Action Description (Code) | Reason Description (Code) | D e p |
S u p |
E m p |
N o n |
P a y |
V o c |
E R |
E D |
S e c |
| Leave of Absence-Paid (PLA) | Parental (PAR) | * | ||||||||
| Leave of Absence-Paid (PLA) | Personal (PER) | * | ||||||||
| Leave of Absence-Paid (PLA) | Professional Develop (PRO) | * | ||||||||
| Leave of Absence-Paid (PLA) | Special Research-Academic (RES) | * | ||||||||
| Leave of Absence-Paid (PLA) | Sabbatical-Full Pay Acad (SFP) | * | ||||||||
| Leave of Absence-Paid (PLA) | Sabbatical Partial Pay Acad (SPP) | * | ||||||||
| Leave of Absence-Paid (PLA) | Sabbatical-in-Res-Full Acad (SRF) | * | ||||||||
| Leave of Absence-Paid (PLA) | Sabbatical-in-Res-Partial Acad (SRP) | * | ||||||||
| Leave of Absence-Paid (PLA) | Workers Compensation (WKC) | * | * | * | ||||||
| Budgeted Position Change (POS) | Change in Budgeted FTE (FTE) | * | ||||||||
| Position Change (POS) | Change in Budgeted FTE (FTE) | * | ||||||||
| Budgeted Position Change (POS) | Position Hold (PRT) | * | ||||||||
| Position Change (POS) | Position Hold (PRT) | * | ||||||||
| Budgeted Position Change (POS) | Remove Position Hold (RMV) | * | ||||||||
| Action Description (Code) | Reason Description (Code) | D e p |
S u p |
E m p |
N o n |
P a y |
V o c |
E R |
E D |
S e c |
| Position Change (POS) | Remove Position Hold (RMV) | * | ||||||||
| Promotion (PRO) | Academic (ACA) | * | * | * | ||||||
| Promotion (PRO) | Promotion (PRO) | * | * | * | ||||||
| Rehire (REH) | Emeritus Status (EME) | * | * | |||||||
| Rehire (REH) | Preferential Rehire-Layoff (PRL) | * | * | |||||||
| Rehire (REH) | Preferential Rehire-Medic Sep (PRM) | * | * | |||||||
| Rehire (REH) | Recall to Active Duty-Academic (RCA) | * | * | |||||||
| Rehire (REH) | Recall from Layoff (RCL) | * | * | |||||||
| Rehire (REH) | Rehire - Data Change (RDC) | * | * | |||||||
| Rehire (REH) | Rehire (REH) | * | * | |||||||
| Rehire (REH) | Reinstatement (REI) | * | * | |||||||
| Rehire (REH) | Rehire - from UCOP (ROP) | * | * | * | ||||||
| Rehire (REH) | Rehire - from State/Lab (RSL) | * | * | * | ||||||
| Rehire (REH) | Rehire - from other UC Campus (RUC) | * | * | * | ||||||
| Action Description (Code) | Reason Description (Code) | D e p |
S u p |
E m p |
N o n |
P a y |
V o c |
E R |
E D |
S e c |
| Return from Leave (RFL) | Return From Leave (RFL) | * | * | |||||||
| Return from Leave (RFL) | Partial Return from Leave (RPL) | * | * | |||||||
| Termination (TER) | Accept Another Job (AAJ) | * | * | * | * | |||||
| Termination (TER) | Term Casual/Restricted Appt. (CRA) | * | * | * | * | |||||
| Termination (TER) | Death (DEA) | * | * | * | * | |||||
| Termination (TER) | Dissatisfied With Job (DWJ) | * | * | * | * | |||||
| Termination (TER) | End Additional Job (EAD) | * | * | |||||||
| Termination (TER) | Emeritus Status (EME) | * | * | * | * | |||||
| Termination (TER) | Appt/Contract Expired (EXP) | * | * | * | * | |||||
| Termination (TER) | Failure to Return from Leave (FRL) | * | * | * | * | |||||
| Termination (TER) | Graduation-No Longer Student (GRA) | * | * | * | * | |||||
| Termination (TER) | Health (HLT) | * | * | * | * | |||||
| Termination (TER) | Inactive-4 consecutive months (INA) | * | * | * | * | |||||
| Termination (TER) | Job Abandonment (JAB) | * | * | * | * | |||||
| Action Description (Code) | Reason Description (Code) | D e p |
S u p |
E m p |
N o n |
P a y |
V o c |
E R |
E D |
S e c |
| Termination (TER) | Look for Another Job (LAJ) | * | * | * | * | |||||
| Termination (TER) | Layoff w/ Rehire/Recall Rights (LOF) | * | * | * | * | * | ||||
| Termination (TER) | Layoff No Sev/No Reh Rights (LON) | * | * | * | * | |||||
| Termination (TER) | Lack of Performance (LOP) | * | * | * | * | |||||
| Termination (TER) | Layoff-Reduced Sev w/Reh Right (LOR) | * | * | * | * | |||||
| Termination (TER) | Layoff w/Severance (LOS) | * | * | * | * | |||||
| Termination (TER) | Grant/Contract Expired (LTC) | * | * | * | * | |||||
| Termination (TER) | Termination-Limited Employee (LTD) | * | * | * | * | |||||
| Termination (TER) | Family and/or Child Care (MAR) | * | * | * | * | |||||
| Termination (TER) | Medical Separation (MED) | * | * | * | * | * | * | |||
| Termination (TER) | Military Service (MIL) | * | * | * | * | |||||
| Termination (TER) | Resign-Moved Out Of Area (MOA) | * | * | * | * | |||||
| Termination (TER) | Misconduct (MSC) | * | * | * | * | |||||
| Termination (TER) | No Longer Certified / Licensed (NCL) | * | * | * | * | |||||
| Action Description (Code) | Reason Description (Code) | D e p |
S u p |
E m p |
N o n |
P a y |
V o c |
E R |
E D |
S e c |
| Termination (TER) | Resign-No Reason Given (NRG) | * | * | * | * | |||||
| Termination (TER) | Do Not Rehire-EE Agreement (NRH) | * | * | * | * | |||||
| Termination (TER) | Never Started Employment (NSE) | * | * | * | * | |||||
| Termination (TER) | Other (OTH) | * | * | * | * | |||||
| Termination (TER) | Other Term-Coach PerDiem Mngt (OTT) | * | * | * | * | |||||
| Termination (TER) | Per Diem Release (PDR) | * | * | * | * | |||||
| Termination (TER) | Pregnancy-Did not desire Leave (PRE) | * | * | * | * | |||||
| Termination (TER) | Quit Without Notice (QWN) | * | * | * | * | |||||
| Termination (TER) | Retirement-Compulsory-SMG (REC) | * | * | * | * | |||||
| Termination (TER) | Retirement-Faculty (REF) | * | * | * | * | |||||
| Termination (TER) | Released During Probation (REL) | * | * | * | * | |||||
| Termination (TER) | Retirement-Voluntary-Staff (RET) | * | * | * | * | |||||
| Termination (TER) | To Attend School (SCH) | * | * | * | * | |||||
| Termination (TER) | Self-Employment (SEM) | * | * | * | * | |||||
| Action Description (Code) | Reason Description (Code) | D e p |
S u p |
E m p |
N o n |
P a y |
V o c |
E R |
E D |
S e c |
| Termination (TER) | Terminal Year (TYR) | * | * | * | * | |||||
| Termination (TER) | Visa/Work Authorization Expire (VWA) | * | * | * | * | |||||
| Termination (TER) | Transfer to UCOP (XOP) | * | * | * | * | |||||
| Termination (TER) | Transfer to State/Lab (XSL) | * | * | * | * | |||||
| Termination (TER) | Transfer to Other UC Location (XUC) | * | * | * | * | |||||
| Transfer (XFR) | Transfer Within Dept (XFD) | * | ||||||||
| Transfer (XFR) | Transfer to New Dept (XFL) | * |
Recipient Descriptions
Department HR Administrator
The HR Administrator is determined by looking at the department id on the job record being updated. Given the department id, the HR Administrator is looked up in the Department Workflow Recipient table. If there is no entry for the department, no Department HR Administrator email is sent.
Supervisor
The supervisor is determined by looking at the supervisor field on the job record. Then the supervisor's email address is looked up. If there is no supervisor on the job record, or the supervisor does not have an email address, no supervisor email is sent.
Employee
Notification is sent if the transaction is for an employee (vs. non-employee). If the employee has no email address, no employee email is sent.
Non-Employee
Notification is sent if the transaction is for a non-employee (vs. employee). If the non-employee has no email address, no non-employee email is sent.
Payroll
The payroll recipients are determined by looking in the Constants table under the constant "PAYROLL_JOB_ACTION_EMAIL".
Current recipients are:
- mychang@uclink.berkeley.edu
Vocational Rehabilitation
The Vocational Rehabilitation recipients are determined by looking in the Constants table under the constant "VOCREHAB_JOB_ACTION_EMAIL".
Current recipients are:
- cweekley@uclink.berkeley.edu
Employee Relations
The Employee Relations recipients are determined by looking in the Constants table under the constant "EMPREL_JOB_ACTION_EMAIL".
Current recipients are:
- askeru@uclink.berkeley.edu
Employment Department
The Employment recipients are determined by looking in the Constants table under the constant "EMPLOYMENT_JOB_ACTION_EMAIL".
Current recipients are:
- erecruit@uclink.berkeley.edu
Security
The security recipients are custodians of access to various resources (applications) including HRMS. These individuals are notified so that priveledges of terminated employees are revoked, for example.
The security recipients are determined by looking in the Constants table under the constant "SECURITY_JOB_ACTION_EMAIL".
Current recipients are:
- hrsecure@uclink.berkeley.edu