Frequently Asked Questions
What are some of the differences between HRMS and PPS?
- In HRMS, if Employment Duration is “I” (Indefinite), End Date is blank. In PPS, an indefinite appointment or distribution End Date is “99/99/99.”
- In HRMS, a person is Terminated when they end employment, in PPS this is called a Separation.
- In HRMS, staff title codes have a “C” at the end, if they are covered by a collective bargaining agreement, and a “U,” if they are uncovered. Academic title codes do not have a code at the end unless they are covered by a collective bargaining agreement.
- In HRMS, Appointment Type 5 (PPS) is split into three new appointment types for Academics in HRMS: X-Faculty (used for teaching titles), Y-Academic Non-Faculty (used for research titles), and Z-Academic Student (used for Graduate Student Researcher (GSR) or Instructor (GSI) job titles).
What actions create new appointments in PPS and why is this important?
- Any action that creates an appointment in PPS must always be
sequence zero (0) for that effective date in order for the interface
to correctly build the PPS record.
- If you attempt to insert a row for the same effective date that creates an appointment, HRMS issues an error message and will not allow the transaction to save.
- The following Actions create appointments in PPS:
- Additional Job – all reasons
- Data Change – APT, RJR, RPT, TCC, TCH, and TYR reasons
- Hire – all reasons
- Job Reclassification – all reasons
- Demotion – all reasons
- Promotion – all reasons
- Rehire – all reasons
- Transfer – all reasons
What happens if I neglect to update Direct Deposit or Employee Tax Data when I hire or rehire an employee?
- If you forget to update Direct Deposit (Direct Deposit) with the bank information and employee account number, the employee’s paycheck will be mailed to the Home Department.
- For Employee Tax Data, HRMS sets the status to “Single”
and the number of deductions to zero (0) for both State and Federal.
If you forget to update Employee Tax Data, the employee may have
too much deducted from pay if their status or deductions are different.
REHIRE NOTE: HRMS may display what looks like "active" direct deposit for former employees, but that information is no longer in PPS. You need to add a new row everytime you rehire someone.
Tax Data may still apply if someone is rehired within the same calendar year.