Rehiring/Reactivating a Terminated Record
Rehire and Data Change/RJR
When all an employee’s records are Terminated, the only action that may follow is a Rehire. However, the “Rehire” action can only be used on Record 0. To reactive a Terminated non-zero record (originally created using Add Concurrent Job), insert a row and use the Action/Reason: Data Change/RJR (Reactivate Job Record). Even when an employee’s Record 0 is active, the employee may have multiple non-zero records (Additional Jobs) that are in Terminated status. Use Data Change/RJR to reactivate any additional job in Terminated status.
Appointment Summary Inquiry
Many UC Berkeley employees already have multiple records in HRMS. This is especially true for Undergraduate and Graduate students, who often have concurrent appointments. Before rehiring someone, or adding a new concurrent job, check to see if there are any available records in Terminated status that you could use to insert a new row and enter the appointment(s). The best inquiry to use is Appointment Summary, located under Home > Administer Workforce > Administer Workforce (GBL) > Inquire. This inquiry enables you to see all employees in HRMS, even ones that are not in your department. If another department currently “owns” the record, have that department set the alternate department ID so that you can access the record.
Making Use of Existing Employee Records
Because all employee records remain in HRMS, even when terminated,
it's important to use the fewest number of records possible to record
an employee’s job history. Always use the lowest numbered Record
available, even if the record is currently owned by another department,
or the new appointment is unrelated to the previous appointment.