Human Resources Management System

Transaction Process for Return from Leave (RFL)

Definition: Use Return from Leave to return an appointment from any type of leave of absence, including LOA, PLA, JLU, and JLP. If all the employee's appointments are on leave (person-level leave), the Return from Leave action must be entered first on the Home Department appointment and subsequently entered on additional appointments. After the Home Department completes the action, a transaction notification is emailed to the additional appointment department(s). Use Leave Inquiry to verify the type of leave and Return from Leave Effective Date to enter for additional appointments.

• To return an appointment from Leave of Absence - Unpaid (LOA), the Return from Leave Effective Date on all appointments must be equal.
• To return an appointment from Leave of Absence - Paid (PLA), the Return from Leave Effective Date on all additional appointments must be no later than the return date on the Home Department appointment.

Leave of Absence and Return from Leave transactions for the same employee cannot be entered on the same day; wait until the next day or later to enter the next transaction.

* = Required Field

Note: If the Expected Return Date has already passed, before any other transaction can be entered you must either extend the leave (update the Expected Return Date), return the appointment from leave, or terminate the appointment.

Employee Inquiry

1. Go to Home>Administer Workforce>Administer Workforce (GBL)>Inquire. From the Inquire menu, click Leave Inquiry.
2. Type in the Employee ID or Last Name and click Search (or press Enter).
3. Verify the type of leave and Return from Leave Effective Date entered on the Home Department appointment.

Job Data

4. Go to Home>Administer Workforce>Administer Workforce (GBL)>Use. From the Use Menu, click Job Data.
   1. On the Job Data search criteria page, type in the Employee ID or Last Name and click Search (or press Enter).
   2. If a list of employees is displayed, click the employee ID or name of the employee you are returning from leave. If there are no matching values, review your criteria and change it, as appropriate.
5. On the Work Location page of Job Data, click the + button to insert the new transaction.
   The system will automatically copy the last row of data into the newly inserted row. Effective Date defaults to the current date.
   1. Type the Effective Date* of the transaction (MM/DD/YY) or use the calendar feature to select a date. This is the date that the employee returns to work.
   2. Select Action* "Return from Leave" from the drop-down list of available Actions.
   3. Type in the appropriate Reason* code "RFL" or "RPL." Refer to the Action/Reason Codes job aid for definitions of Reason Codes: http://hrweb.berkeley.edu/hrms/actionreason.htm
   4. Click the Job Information tab.
6. Review and update information on the Job Information page including FTE (percent time worked; for example, 1.0 for 100%, .8 for 80%, .2 for 20%) if it has changed.
   
   Note: Total FTE for all jobs with Earnings Codes of regular pay (REG, RG1, SLN, SLR, and TAP) cannot exceed 1.0. If Earnings Code is "BYN" and there are not regular pay lines, FTE should be 0.0.

Earnings Distribution

7. Update information for each distribution line on the Job Earnings Distribution page. Delete expired rows.
   1. Verify and change, as appropriate, the Begin Date* for each distribution, or use the calendar feature to select a date.
   2. If distributions include SLN, SLR or ESL, make appropriate changes to the Earnings Code (for example, to REG or RG1).
   3. Click the Employment Data link at the bottom of the page.

Employment Data

8. Click the Employment Data page (link can be found at the bottom of the screen).  Delete the date in the Expected Return Date field.
9. Click Save to save the return from leave transaction.