UC began the Payroll Personnel System (PPS) Initiative after a 2009 assessment found PPS inadequate for meeting UC’s complex operational needs. Built on 30-year-old technology, PPS is difficult to use, maintain and enhance, and requires redundant data entry, manual calculations and significant paper processing. An RFP was issued in February 2011 to find a suitable replacement of the UC payroll system.
An update on the initiative and the process for securing a vendor is provided by UCOP at the following website: http://workingsmarter.universityofcalifornia.edu/projects/payroll-personnel-system/news-and-updates/.
Once a vendor has been identified, preparations for implementation will begin immediately this summer. In addition to replacement of PPS, this project also includes implementation of an HR information system (HRIS).
Additional automated functions that connect to these primary systems will include timekeeping and other enhancements. In the case of timekeeping, locations were advised earlier this year to proceed with local plans to automate timekeeping as the systemwide solution would not be available for 3-4 years. In response to numerous requests from staff and managers, Berkeley is moving forward with the automation of timekeeping for our campus. More information about that project, called CalTime, is available on our website in the Resources section, under Timekeeping.