Criminal Background Check: Sample Notification Letters - Transfers

(INDIVIDUAL WILL NOT START WORK UNTIL CRIMINAL BACKGROUND CHECK CLEARS)

Dear ______________________,

I am pleased to inform you that you are a finalist for the _________________________ position with the department of ___________________.

In the initial recruitment process you were advised that this position had a sensitive designation and would require a criminal background check as part of the application process. Please do not give notice to your current employer until your criminal background check has cleared and an offer of employment has been extended.

A combined Department of Justice (DOJ) and Federal Bureau of Investigation (FBI) background check will be initiated by the University of California Police Department (UCPD). UCPD typically receives results of the DOJ check in three to seven days, and FBI information in approximately 30 days.

If the check reveals no criminal convictions relevant to the position, UCPD will inform this department that you have been cleared for employment in the position. If the check reveals a criminal conviction, UCPD will forward the information to the Criminal Background Check Review Committee, who will make final determinations regarding your suitability for this position. UCPD will provide you with a summary of your criminal background check results, regardless of the outcome, and inform you when a conviction disqualifies you from employment in a sensitive position.

Only criminal convictions will be considered in determining your suitability for employment. Falsifying information submitted on University application materials may be cause for disqualification for this position.

Please see the Criminal Background Check FAQ for additional information about the criminal background check process.