Time Management System (TMS): Instructions for Exempt Employees
NOTE: Timesheets should be submitted by the 5th of every month. If the 5th falls on a weekend or holiday, please submit by the last working day prior to the 5th.
Instructions
- Go to https://tms.berkeley.edu/tms.
- Enter your CalNet ID and passphrase to log in.
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Your TMS home page will appear.
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To enter leave usage, click on "Weekly Entry" (or "Daily Entry" if you prefer).
An exempt employee only needs to enter leave usage (e.g. vacation, sick, and leave without pay).
If you do not have any leave to report, skip to step 5 below.
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In the first drop-down menu select (under the label "Project"), select the appropriate type of leave and record leave in full-day increments. The "Task" drop-down menu is automatic, no selection is needed.
If you are not a full-time employee, record leave in increments equal to that portion of a day you are normally scheduled to work. E.g. If you are a 50% employee, and you work 4 hours Monday to Friday, then enter 4 hours for the day you missed work.
- Click Save, then scroll to the next week (if applicable) by clicking on "Next Week" in the header.
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In the first drop-down menu select (under the label "Project"), select the appropriate type of leave and record leave in full-day increments. The "Task" drop-down menu is automatic, no selection is needed.
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To submit your timesheet, click on "Monthly Timesheet" on the header. You can also access the monthly timesheet view from the home page by clicking on "This Month".
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Verify reported information. When ready, click on “Submit” to submit the timesheet to your supervisor for approval.
Both you and your supervisor will receive an automated email notification regarding your timesheet submission. If you need to make changes to your timesheet after submission, either have your supervisor reject your timesheet or contact your payroll coordinator to release your timesheet.
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Verify reported information. When ready, click on “Submit” to submit the timesheet to your supervisor for approval.
Monthly Timesheet Screen:
- Provides leave balance, usage, and accrual information.
- Displays number of working days, working hours, and holiday dates in the upper right corner.
- Access the weekly input screen by clicking in any of the date boxes.
- Submit a comment to your supervisor or timesheet auditor by typing in the "Optional comment" field.
